About this role
PREFERRED EXPERIENCE AND KNOWLEDGE / QUALIFICATIONS Preferably at least 5 years of relevant professional experience Be able to work towards high-level objectives and follow strategic objectives of the organization where neither tasks nor ways of fulfilling the objectives and solving the matters/problems are defined A can-do mind-set with high drive and energy, enjoy multitasking in a sometimes high tempo High integrity and ethics Proactive and self-managing with high level of judgment Structured and efficient with excellent coordination and administrative skills Flexible, reliable and accountable including the ability to evaluate and prioritize different types of requests and tasks Cooperative mindset, friendly and professional Proficiency in English and Swedish, written and verbally Advanced Microsoft Office skills especially in Excel, with an ability to become familiar with other programs and software Strong ability to communicate, verbally and by email, and to work with people on different levels and in different areas INTRODUCTION The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and drive systems for marine and industrial applications. The Volvo Group also provides complete solutions for financing and service. The Volvo Group, with headquarters in Göteborg, has about 100,000 employees, production facilities in 18 countries and sales in more than 190 markets. Corporate Legal is the legal department of AB Volvo, Volvo Group Headquarters, having the overall responsibility for legal matters pertaining to AB Volvo and organizations within the Volvo Group which do not have their own legal departments. We are now looking for a Legal Assistant. ROLE DESCRIPTION The Legal Assistant will support the legal counsels at Corporate Legal by providing administrative assistance in a proactive and independent way, for this position primarily in relation to Claims Management. KEY RESPONSIBILITIES Claims management General support on claims management Taking an ownership in securing good structure and order in claim projects Actively support and follow up to secure high quality and accurate deliveries Responsibility for administration of documents related to claims and customer contacts Responsibility for administrating the internal process for reporting claims and disputes Super user of related IT-systems (Claims Management Tool and Legal Audit Reporting System) General Coordinate travel, business and general administration and agenda planning for the legal counsels Support the agreed and committed overall objectives for the legal function Champion the culture aimed at giving a strong image of the unit and being in line with AB Volvo values and principles Initiate and follow up administrative improvement projects as agreed with SVP Corporate Legal and/or Head of Administration. Continuously improve administrative routines Actively support overall company programs and policies Participate in meetings of Councils, Committees and Networks as deemed appropriate Contribute to a good teamwork within the department KEY TARGETS AND RESULTS Fulfil periodic and general targets to be set in recurring meetings with the SVP Corporate Legal and/or Head of Administration as well as drive or support, as the case may be, objectives set by the Volvo Group Legal & Compliance Council. For further information please contact Executive Assistant & Head of Administration, Inga-Lena Wernersson, +46 31 3224088 HR Business Partner, Josefin Junerup, +46 31 3237575 The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus, Sunwin Bus and Volvo Penta. Volvo Group Legal & Compliance contributes to realizing the vision of the Volvo Group by coordinating and providing services within the following areas: Legal, Compliance, Governance, Security and Internal Audit. With Volvo Group Legal & Compliance you will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead. We make our customers win.