About this role
The right candidate have an open and positive attitude, coming to the office with a contagious smile, is flexible and likes to work in a high pace environment. The candidate will work proactively and independently and should have the ability to work on their own initiative. The job requires good networking skills, a great ability to communicate orally and verbally, and the willingness to work with people on different levels and in different areas is essential. This position will require high integrity and ethics as well as dedication, commitment, loyalty and sound judgment. Experience handling a wide range of executive and administrative support is a plus. Finally, exceptional organization and flexibility is a must. Qualifications: You are an experienced management assistant with an international approach/interest and a global mindset with advanced skills in English You have good administration and communication skills, are service-minded and flexible, have the ability to co-operate, to handle sensitive and confidential information and have a high level of personal integrity You have a proactive approach and like to drive activities You have excellent interpersonal & networking skills You have the ability to take ownership of a wide range of tasks and are able to organize, structure and prioritize a wide range of issues in an effective way You have an expert or advanced level in up to date and efficient IT tools and working methods (agendas, minutes, logs, storing of material) You are able to work independently and adapt to changing circumstances You are familiar with invoice handling and other basic tools (advantage if systems used within Volvo) Knowledge about the Volvo organization and administrative routines is an advantage Are you engaged in your work, professional in everything you do, and prepared to go that extra mile? If yes – then Volvo Group Trucks Purchasing (GTP) is the right place for you. GTP provides competitive advantages to the Volvo Group by selecting high performing suppliers to deliver the best possible products & services with the right quality that add real business value for our customers. GTP is located in 52 sites around the world, has 1 300 employees and a yearly spend of 120 BSEK. We have 2,550 suppliers in serial production that deliver 1,9 billion parts to Group Truck plants annually. We are a global team working with pride, breaking new ground, realizing the latest innovations as well as supporting the brands. We work together with speed and agility, in close collaboration with, and a strong mandate towards our suppliers and internal stakeholders. We like to work hard, have fun and we are committed to our customer and the Volvo Group success. You will work with a high performing team aimed at world-class purchasing – do you have what it takes? Reporting To: Senior Vice President & General Counsel, Legal & Compliance Location: This position is located in Gothenburg, Sweden and will be supporting a legal team located in Sweden, France, China and the United States. Mission: As Executive Assistant to the GTP Senior Vice President & General Counsel, Legal & Compliance, you will have the responsibility to provide high quality support in a proactive manner. You will have the opportunity to work in a global environment and this position involves substantial international and local contacts. The position has more management coordination activities than pure assistant tasks. It is a great opportunity for someone that wants to learn about the legal aspects of the purchasing world and has an ambition to do more than ordinary assistant work. It’s a position with a high level of responsibility, and the right candidate will operate at the heart of the GTP Executive Management team. Main Activities and Responsibilities: Be a contributing member of the GTP Legal team and be responsible for agenda, material, minutes and arrangement for the GTP Legal team meetings Support the full GTP Legal team with selected activities when required Contribute to good teamwork, communication and collaboration within the GTP Legal department Responsible for the information flow within the department including team building events Manage budget and cost follow up Responsible for the department’s administrative routines as well as internal team websites Continuously improve administrative routines Plan and coordinate activities to secure repetitive and joint deliverables Individually lead some projects and initiatives Review and prepare presentations and reports Manage the SVP & GC’s calendar and travel arrangements Process administrative tasks such as travel expenses, order creation and invoice management Screen mail and telephone calls and redirect calls as appropriate Be a member of the GTP Executive Assistant network to drive, contribute and be able to influence others to make things happen Work in accordance with the Volvo processes, the Code of Conduct and the Volvo Values If any questions, please contact: Michael Atella, SVP Legal, phone number +46 313228578 The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus and Volvo Penta. We aim at being the most admired employer in the industry by attracting and engaging the best people. Volvo Group Purchasing has 125 BSEK in Purchasing annual spend and 2,550 suppliers in serial production. Only for the truck business, 2 billion truck parts were delivered to 40 plants around the world. By scouting and working with high performing suppliers, we deliver the best possible products and service that bring value to our customers. We support the Volvo Group’s mission ‘Driving prosperity through transport solutions’ by applying the principles of Code of Conduct and sustainable sourcing to the purchasing processes.