About this role
This is a full time, permanent position working 79 hours fortnightly, Monday – Thursday 09:00 – 17:15, Friday 09:00 – 16:15..
As a Administrative Coordinator the purpose of this job is to provide administrative support and coordination to the Managing Director and the PSS Ireland team. The scope of this role includes schedule management, co-ordination of communication and information flow, records management, information preparation and data analysis.
In addition, a portion of time will be allocated to supporting the President RBL PSS Europe and the general tasks described above will also apply.
Job Responsibilities that you be covering:
To provide full coordination support specific to Ireland that will include, but will not be limited to:Assist with organisation of PSS Onboarding and InductionSupport new PSS Team members with administrative queriesOrdering and Distribution of Branded Goods for PSS TeamsSupport with Marketing and Team Building for PSS IrelandSupport to PSS teams throughout IRE for Event Management
To provide full coordination support specific to Europe that will include, but will not be limited to:Administration and coordination tasks that are driven from European central teams in recruitment, talent management, business processes and compliance excellence.Supporting PSS Europe meeting organisation & structure – virtual and in person meetingsAdministration and coordination tasks for routine and ad-hoc gifting (Christmas, occasions etc)Supporting various European administration tasks relating to legal entity documentation, filing and liaising with legal counsel
To provide full coordination support that will include, but will not be limited to:Drafting emails, letters and presentations.Collecting and collating information for the purpose of business metrics and reporting.Organising meetings and teleconferences as required.Maintaining MD's & President’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel.Organising and arranging travelitineraries and reservations.Preparing personal expenses claims on a monthly basis and arranging approval.Maintaining complete business, employee and client confidentiality.Recording meeting discussions as needed. Acquiring and maintaining a knowledge of the overall business and the various points of view of stakeholders by attending (as an observer) key business reviews and leadership meetings. Ensuring that the MD’s office is compliant with Data Protection requirements.Assisting with the implementation of actions arising from corporate KGDs.Completing ad hoc projects. What skills, qualifications and experiences you will hold as an Administrative Coordinator:
The holder of this position will hold extensive experience in a similar position.The role will have access to information about compensation plans, potential mergers and acquisitions, redundancies, internal investigations, employee issues and complaints, company trade secrets and other confidential information. Being able to maintain confidentiality and exercise total discretion is essential in this position. The ability to field difficult questions skilfully is a key requirement.Excellent verbal and written communication skills both internally and externally.Excellent accuracy and productivity.Excellent attention to detail.Good understanding of how to deliver a cost effective, high quality service.Excellent planning and organisation skills.Ability to prioritise effectively.Ability to complete tasks and take ownership of them.Ability to work independently.Ability to creatively solve problems.Ability to influence effectively at all levels.Ability to gain trust quickly.High levels of emotional intelligence.Ability to perform tasks without duplication of effort and to “cut out the middle man”.Ability to constantly question, review and improve systems and processes.
At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events.
As a Eurofins employee you will benefit from:
We offer exceptional opportunities for career growth, within a friendly and supportive team. As well as a competitive salary, pension and associated benefits you will enjoy an unrivalled working environment, including an active social calendar and subsidised canteen, all while working in a start of the art client facility- a leading biotechnology companyFantastic developmental opportunities and career progression pathways such as leadership, training, compliance and Subject Media Expert.Full Benefits Package including:-PensionPrivate Medical InsuranceIncome protection and life assuranceAnnual discretionary bonusBirthday Holiday entitlementExciting Eurofins Incentives: Employee Activity Committee (EAC), Equality Driving Excellence (EDE), significant Reward and Recognition programme Opportunity to benefit from Eurofins Operational Development training platform, plus potential support for part-time training (relevant to the position).Free parking onsite and onsite electric chargingAdditional annual leave days with continued serviceWhat Happens Next
Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.
Your data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.
For more information about Eurofins PSS® please visit our website and watch a message below from our Global Head, Beth Di Paolo.