About this role
You must be: - Academic qualification - Preferred 2 years’ experience in the area of HR generalist/admin - Knowledge in HR administration - Strong written and verbal communication skills required. Fluent in English and Swedish. - Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook). - Positive, proactive work ethic and approach. - Excellent intercultural communication skills - Highly precise and independent style of working also in times of high workload and with deadlines - Service-orientated and precise in assuring the compliance of our HR regulations and the correctness of all duties and paperwork - Customer service mind-set and a team player mentality. As HR Specialist you will be responsible for general HR for Kofax across the Nordics (which includes offices based in Helsingborg and Kista in Sweden, Lygnby in Denmark and Oslo in Norway with a total headcount of around 90 employees), reporting to the HR Manager (EMEA North). The position is located in Helsingborg, Sweden. Key duties include: - Ensuring all internal HR processes are complied with to ensure good practice and effectiveness - Supporting internal administration processes for starters (Kofax internal on-boarding processes [using redcarpet], issuing handbooks, ensuring new starter forms and relevant new hire documents (e.g. contract, ID, new hire forms) are collected and maintained in the employee ‘efile’ (creating contracts and collecting labour regulation documents to be maintained by Margarita) - Supporting internal administration processes for leavers (off-boarding) - To support the tracking and management of leave using FIGGO (time management tool) and producing monthly output reports for leave taken for finance and payroll - To track and monitor sickness and to manage any on-going sickness issues in line with local regulations - Prepare and/or collect all employee documents and ensure correct and timely filing and availability of those documents in our HR systems and personnel files in accordance with data protection regulations support recruitment activity where required, arranging interviews, sourcing candidates, advertising, liaising with agencies, managing candidates via openhire and supporting managers to enter requisitions using Openhire, updating the progress of recruitment on the master requisition report first point of contact for local HR queries - Contact person for HR and Payroll representatives and employees in your country in these matters managing benefits / insurance policies, including administration of adding new hires, removing leavers etc. managing various pension schemes monitoring probations - Main point of contact for the Payroll Team, supporting with monthly calls to ensure all variable changes (hires, leavers, sickness etc) are being communicated to payroll in the relevant payroll month - Writing reference letters and any other ad hoc administration - Creating status changes for all changes including ad hoc change such as salary increases or job title changes and for starters and leavers, absences - Assuring the compliance with HR regulations - Tracking and pre authorising HR related invoices - Take care of all authority reporting such as SCB, Försäkringskassan etc Do you want to be part of a financially healthy, fast growing software company that’s bringing digital transformation to market? Kofax’s success is the direct product of intelligent, creative, driven employees who are passionate about helping organizations simplify and transform human and information intensive processes. Kofax provides software and services that can dramatically improve customer engagement, greatly reduce operating costs, mitigate compliance risk and increase competitiveness, growth and profitability. Kofax combines award-winning robotic process automation, business process management, multichannel capture and other critically important capabilities into a unified digital transformation platform. More than 20,000 customers rely on Kofax to improve the customer experience, reduce costs, differentiate and grow.