About this role
Thank you for your interest in our HR Secretary II position.
Job Summary
The HR Secretary II is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a office environment, overseen by the Executive Director of Talent Development, where teamwork and dedication to student success are paramount.
JOB DESCRIPTION
Position Title: HR Secretary II (Dept.)
Salary Schedule: PCSD Classified
Department: Human Resources
Job Code: 247405
Reports To: Executive Director of Talent Development
Work Schedule: Annual/8 hours per day
Grade/Level: E-2
FLSA: Non-Exempt – Compensatory Time
Primary Function: Performs a wide range of complex secretarial and administrative duties supporting human resources functions. Maintains significant responsibilities within a district-level department while serving as the primary liaison between the department and multiple districtwide programs.
Working Conditions: Physical Demands
Office Environment
Dexterity of hands and fingers to operate a computer keyboard
Constant Interruptions
Ability to sit or stand for extended periods of time
Works without constant direction
Hearing and speaking to exchange information
Able to lift up to 25 lbs., to receive and organize materials
Bending at the waist, kneeling, or crouching to file materials
Qualifications
Minimum of a high school diploma or GED
Three (3) years of clerical or secretarial experience involving frequent public contact, school district experience preferred
Intermediate level skills in word processing, spreadsheets, and composing written communication
Must be able to obtain and maintain the GCIC Security & Integrity Training Certification
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions
1. Assists with the placement of Student Teacher Interns
2. Coordinates & manages departmental records management, retention, Inventory & destruction, assists employees and departments with file or document requests
3. Prepares and coordinates Open Records Request and production of documents with the district's records custodian
4. Coordinate and manage fingerprint and/or background checks for new employees, substitutes, current employees for renewal, contractors, volunteers, student teachers, and other individuals, as necessary. This includes proper retention, recordkeeping and handling of Employee Criminal History Records
5. Follow up on Employee Criminal History issues with the employee and schedule appointments for supervisor consultation, as needed
6. Manage the employee badge process for new hires, contractors, and other individuals as necessary. This includes name changes and badge replacement cycles.
7. Disseminates department announcements, prepares & disseminates sign in sheets, submits energy requests, reserves rooms and coordinates the room setup for department activities including but not limited to New Teacher Induction sessions, trainings, interviews, meetings, etc.
8. Assist with coordination, organizing and planning of the Teacher of the Year Program
9. Assist and participate in special events sponsored by the Human Resources Department
10. Assist with maintaining and tracking HR/PL Budgets for department. This includes but is not limited to ordering of supplies and materials for the department, preparing and coding check requests, purchase orders and expense reports related to HR functions and activities.
11. Oversee timesheet accuracy and vacation leave for approval
12. Coordinates Cohort informational meetings with colleges & universities and sends notifications to schools
13. Screens and routes calls for the department, as needed
14. Provide switchboard relief for Central Office Receptionist, based on department schedule
15. Operates a variety of office equipment including copier, fax machine, computer and assigned software including but not limited to fingerprint and badge machine hardware and software.
16. Establishes and maintains cooperative and effective relationships with others
17. Learns applicable sections of the State Education Code and other applicable laws
18. Learns District organization, operations, policies, and objectives
19. Adheres to legal statutes, organizational rules and community standards
20. Maintains successful working relationships with co-workers
21. Manifests emotional stability and maturity in all phases of job performance
22. Treats confidential information and sensitive situations with discretion and avoids gossip
23. Presents a professional image when representing Paulding County Schools through word, action and dress
24. Other duties as assigned by the Superintendent or designee
All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.
Applicants will be selected for interview. Please do not contact local schools.
- It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
- Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.
- The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.