About this role
Jenks Public Schools Job Description
Position: Human Resources Administrative Assistant
Reports to: Director of Personnel
Supervises: None
Qualifications
- High School diploma or GED required.
- Demonstrate ability to use oral and written communication effectively.
- Word processing experience preferred.
- Satisfy all district requirements with regard to physical health and citizenship.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
Position Goal: To assist in the daily operation of the Human Resources Office and the effective maintenance of employee personnel records.
Essential Functions and Responsibilities
- Assists district employees with information, identification cards, building access, and other human resource needs.
- Enters and maintains personnel information in the Human Resources Information System (HRIS) and electronic personnel file system.
- Maintains the organization and updating of personnel files including annual Board of Education Policy, Criminal Record/Felony Affidavits, and JPS Employment Contracts.
- Provides information, answers questions, and distributes information to individuals inquiring about positions.
- Serves as primary back up for the Education Service Center Building Administrative Assistant as needed.
- Assists with the update of job descriptions, agreements, and contracts.
- Maintains adequate inventory of forms and supplies.
- Completes verifications of employment and student loan forgiveness forms.
- Assists HR Specialists with preparation of personnel files, data entry, and collection of required documentation as needed.
- Assists with completing various reports.
- Performs all other duties as assigned.
Employment Terms: Twelve (12) month classified hourly contract
FLSA Qualification: Non-Exempt
Evaluation: Jenks Public Schools Classified Evaluation
Physical Demands
This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular
Requirements
Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.
Occasional
Requirements
Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.
Visual
Requirements
Close, color, peripheral, depth perception, ability to adjust focus.
Hearing/Speaking
Requirements
Adequate to exchange information.