About this role
Job Title: Transportation Coordinator
Reports to: Director of Transportation
Primary Purpose
Responsible for ensuring proper functioning of the pupil transportation program
Qualifications
- Experience in School Transportation
- CDL
Essential Functions
- Coordinates a transportation program to meet all local, state, and federal laws and regulations and the daily instructional program and extra-curricular activities.
- Works with contractor to ensure that schedules are carried out properly; legally required background clearances and related reports have been secured and properly processed; that all drivers and vehicles comply with federal, state laws and regulations established by the Pennsylvania Department of Transportation regarding pupil transportation. Provides central administration with contractor evaluations and suggestions for transportation contract revisions.
- Prepares routes and updates bus schedules for all public, non-public, private, homeless, early intervention, and special education schools servicing the school district in order for all pupils to be transported in the most efficient and effective manner possible.
- Communicates with bus drivers, contractors, and school principals regarding transportation changes and assists the central administration in matters dealing with school delays and closings. Informs Superintendent or his/her designee of road hazards which impact daily transportation and student walking routes.
- Communicates with and assists the principals and bus drivers related to discipline programs occurring on school buses and solutions as well as providing bus safety training sessions for students and parents. Assist principals and other district personnel with planning for special school trips.
- Responsible for interviewing, training, assigning, and evaluating department staff (if the Director of Transportation is absent from their job duties) including orientation of newly assigned staff. Assists in establishing uniform personnel policies for transportation employees.
- Keeps an accurate count of pupils using the transportation program. Maintains records necessary to prepare all state reports as required by PDE.
- Develops recommendations for future transportation needs based on an annual survey of resident students.
- Establishes and maintains a good rapport with students, teaching staff, and the community. Acts as liaison with parents for complaints and special requests.
- Verifies the accuracy of invoices received from vendors. Reviews invoices against receiving records to ensure items were received by the District and address any invoices for which receiving records are not available, bringing any serious concerns to the supervisor. Communicates with vendors regarding invoices, payments, purchase orders, credits, or other information needed and prepares all vendor credit applications and tax exempt forms.
- Tests mileage calculations and reviews documentation submitted, and reviews employee and board travel expenses to ensure compliance with applicable policies and procedures. Processes for payment in accordance with internal deadlines and procedures after reviewing any concerns with supervisor.
Performs other duties as assigned.
Performs in accordance with school policy, administrative regulations, state and federal laws.
Evaluation
Performance of this job will be evaluated annually in accordance with the provisions of the applicable policies of the Ringgold School District.
This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. The employee in this position will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the required duties.