About this role
Job Title: Elementary School Secretary
- 9 hours per day, 4 days a week, Friday PD
- 10 days before and after school, may include Fridays
Job Summary
As the Elementary School Secretary, you will play a vital role in ensuring the smooth operation of administrative and clerical tasks within the school environment. You will be responsible for providing excellent customer service to students, parents, and staff members, as well as maintaining accurate records and supporting various administrative functions.
Responsibilities
- Administrative Support:
- Greet visitors, students, and parents in a friendly and professional manner.
- Answer phone calls and emails, directing inquiries to the appropriate staff members.
- Maintain and update student records, ensuring accuracy and confidentiality.
- Assist in the preparation of school correspondence and documents.
- Coordinate appointments and meetings for school staff and administrators.
- Records Management:
- Record management in Skyward and CEDARS databases.
- Manage enrollment and withdrawal processes, including paperwork and data entry.
- Communication and Coordination:
- Serve as a liaison between teachers, parents, and students, relaying messages and facilitating communication.
- Assist in organizing school events, such as parent-teacher conferences and assemblies.
- Distribute information and notices to parents and staff members as needed.
- Financial and Operational Support:
- Collect and process school fees, donations, and other financial transactions.
- Maintain inventory of office supplies and place orders when necessary.
- Assist with basic bookkeeping tasks and budget tracking under the guidance of school administrators.
- General Office Management:
- Maintain cleanliness and organization of the front office area.
- Operate office equipment such as computers, copiers, and fax machines.
- Perform other clerical duties as assigned by the school principal or administrative team.
- Other duties as assigned by the Principal
Qualifications
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience in a similar role, preferably in an educational or customer service environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with database systems, specifically Skyward and CEDARS.
- Excellent communication skills, both verbal and written.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Friendly demeanor and customer-oriented approach.
Working Conditions
- This position typically operates in a school office environment.
- Regular hours during the school year; potential for additional hours during peak periods.
- Physical requirements include sitting for extended periods and occasional lifting of up to 50 pounds.
Equal Opportunity Employer
Our school is committed to equal employment opportunity and welcomes diversity in our workforce. We encourage applications from all qualified individuals regardless of race, color, national origin, ethnicity, gender, sexual orientation, age, religion, physical or mental disability, marital status, or veteran status.
MANDATORY CONDITIONS OF EMPLOYMENT
- Successful clearance of the FBI and Washington State Patrol fingerprint background check.
- Successful Washington State Sexual Misconduct clearance.
- Completion of Federal I-9, Employment Verification Eligibility form.
This position is SEBB eligible for medical, dental, vision, life and disability insurance.
This Position is Retirement eligible through DRS.
This Position has sick leave, personal days