About this role
POSITION DUTIES AND RESPONSIBILITIES
- Bills accounts receivable and maintain accounts receivable file and supervise the billing of tuition students.
- Reviews and processes purchase requisitions and work orders for proper assignment of fund and ledger charges and budgetary controls.
- Maintains cash flow records (cashbooks) for all accounting entities and develop cash flow requirements.
- Assists staff with accounting and purchasing related questions.
- Performs general office duties, including but not limited to telephone/e-mail, intercom message systems, mailing duties, receptionist duties, preparation/editing of correspondence/reports, scheduling, general filing, photocopying, maintaining records and monthly reports.
- Reconciles bank accounts monthly.
- Prepares, tabulates and issues purchase orders for school/office/athletic supplies bids.
- Tracks vendors subject to 1099 reporting and prepares and files appropriate tax forms on an annual basis.
- Provides support to other support staff related to purchasing, bidding and budgeting procedures.
- Prepares 1099 tax forms.
- Makes all general fund and capital project fund bank deposits.
- Records all payables for payment, execute warrant(s), collects and records deposits, and bring to city for check signatures.
- Responsible for managing and maintaining BMO cards and accounts throughout the District. Responsibilities include but are not limited to: paying bills; increasing and/or decreasing amounts on BMO cards as needed; forward information to BMO for fraudulent charges; reconcile statements and; make copies for grants.
- Completes in-house purchase orders or others as needed.
- Posts and reconciles all purchase orders from district buildings.
- Encumbers special education costs, contracted service providers, utilities and district usage purchase orders.
- Completes the End of Year purchase order report.
- Responsible for cross-training basic AP functions.
- Files 1096.
- Loads monies and manages postage machines.
- Maintains Athletic Official Account which includes: paying transportation; police coverage and officials.
- Maintains Petty Cash within the SAU Office.
- Maintains Special Education invoices and spreadsheets. Forward all paperwork and necessary information to MSB monthly.
- Responsible for Chapter 402 and Catastrophic Aid in NHSEIS.
- Processes Out-of-District tuition and Homeless Transportation billing.
- Other duties as assigned by the Business Administrator
- Handles weekly deposits and maintains spreadsheets for deposits.
- Updates vendors in ADS
MINIMUM QUALIFICATIONS
- Intermediate to advanced MS Office skills, specifically with Word and Excel
- Excellent written and verbal communication skills