About this role
POSITION
CHS Receptionist and Administrative Support
BUILDING
Carlisle High School
Certifications/Qualifications/Education
- High school diploma or equivalent.
- Proficiency in Microsoft Office or comparable productivity applications.
- Strong organizational, communication, interpersonal, and customer service skills.
- Ability to manage multiple responsibilities, prioritize assignments, and meet established deadlines.
- Ability to work independently and collaboratively in a team environment.
- Ability to maintain confidentiality when handling sensitive student, personnel, and district information.
- Ability to adapt to changing priorities and provide support across multiple buildings and office settings.
- Pre-employment medical examination as required by PA School Code.
- Such alternatives to the above qualifications as the Board may deem appropriate.
Job Summary
Provide flexible administrative and clerical support across Carlisle High School to maintain continuity of operations and address changing staffing and workload demands. Responsibilities include providing temporary office coverage, assisting with attendance and student records, supporting testing and field trip coordination, and completing other building-wide administrative tasks as needed. The position will be based primarily based at McGowan, with assignments at Fowler and Swartz as operational needs require.
Reports To:
Building Principal or Designee
Terms of Employment
[] Per Act 93 Agreement
[] Per Collective Bargaining Agreement
[] Per Category S
[X] Per Support Staff Agreement
[] Other:
Job Classification
[] Administrative
[] Professional Staff
[X] Support Staff
[] Other:
Exemption
[] Exempt
[X] Non-Exempt
Terms
Work Days Per Year: 183/year
Hours: 7.5/day (not including lunch)
Required Clearances and Trainings
[X] Act 24 Arrest/Conviction Certification
[X] Act 34 Criminal Clearance
[X] Act 114 FBI Fingerprinting Security Clearance
[X] Act 151 Childline Clearance
[X] Act 168 Sexual Misconduct/Abuse Disclosure Release
[X] Act 126 Mandated Reporter Training
[] Other Clearances and Trainings as Identified:
[X] Other Clearances and Trainings as Required
ESSENTIAL FUNCTIONS
Employee must have the ability to perform the following essential functions with or without reasonable accommodations:
Section A: Performance Responsibilities
- Reception and Communication: Assist with reception, serve as a primary point of contact where assigned, ensuring a professional and positive first impression. Responsibilities may include, but are not limited to:
- Respond to student, parent, staff, and visitor inquiries and direct individuals to the appropriate office or staff member.
- Monitor visitor sign-in and identification procedures in accordance with safety and security protocols.
- Communicate office closures with public via signs, notices, etc.
- Attend to students arriving late to or leaving early from school by following building procedures.
- Clerical and Administrative Support: Support office and administrative duties to ensure the smooth operation of the high school offices. Responsibilities may include, but are not limited to:
- Provide temporary coverage for main office operations
- Perform basic attendance, discipline, counseling, and other administrative office functions as needed.
- Provide office coverage during employee absences, meetings, high-volume periods, and other operational needs.
- Assist with building-wide administrative tasks, including student records, field trips, clearances, school events, assessments, safety documentation, and other assigned tasks.
- Prepare, organize, distribute, and maintain administrative documents, forms, correspondence, reports, and records.
- Provide support during special events, emergencies, testing windows, registration periods, and other high-demand building operations.
- Other Duties: Perform other responsibilities as assigned.
Section B: Position Specifications
Physical Demands
[X] Sitting for extended periods
[X] Standing for extended periods
[X] Walking throughout the building and campus
[X] Reaching, bending, stooping, or kneeling
[X] Lifting and carrying up to 10 pounds
[] Pushing and pulling objects (e.g., carts, doors, equipment)
[X] Repetitive hand/arm movements (e.g., typing, writing, filing)
[X] Operating office equipment (computer, copier, phone, etc.)
[X] Visual acuity for reading, viewing screens, and monitoring activities
[X] Hearing and understanding speech in normal and noisy environments
[X] Speaking clearly to communicate with others
[] Physical intervention/restraint (as required for safety/security roles)
[] Climbing stairs or ladders
[] Driving district vehicles (as job requires)
[] Exposure to outdoor weather conditions
[] Exposure to cleaning supplies, chemicals, or other materials
[] Wearing required safety or protective equipment
[] Maintaining stamina during high-stress or emergency situations
[X] Frequent movement between multiple buildings or work sites
[X] Physical presence and mobility in classrooms, offices, hallways, and other school facilities
Sensory Abilities
[X] Visual acuity (reading text, viewing screens, recognizing details)
[X] Auditory ability (understanding spoken communication, recognizing cues)
[X] Speech clarity and articulation
[X] Fine motor coordination (typing, writing, operating equipment)
[X] Gross motor coordination (moving between work areas, handling equipment)
[X] Tactile ability (handling objects, operating controls)
[X] Depth perception and spatial awareness
[X] Color perception and differentiation
[X] Stamina for sustained visual/auditory focus
[X] Sensitivity to environmental cues (alarms, signals, hazards)
Cognitive Abilities
[X] Attention to detail and accuracy
[X] Prioritizing and managing multiple tasks
[X] Reading comprehension and information processing
[X] Decision-making and sound judgment
[X] Analytical reasoning and data interpretation
[X] Creativity and innovation in approaching challenges
[X] Learning and applying new information quickly
[X] Planning, organizing, and time management
[X] Memory recall and information retention
Dispositional Abilities
[X] Reliability and dependability
[X] Flexibility and adaptability to change
[X] Professionalism and integrity
[X] Collaboration and teamwork
[X] Initiative and self-motivation
[X] Resilience and stress tolerance
[X] Positive attitude and enthusiasm
[X] Accountability and ownership of work
[X] Empathy and respect for others
[X] Commitment to continuous improvement
[X] Strong communication skills
[X] Ability to manage schedules and timelines
[X] Strong organizational skills
Special Requirements
[] Driver's License
AVAILABLE
Immediately
CONTACT
Mrs. Michelle Sarokon
HR Coordinator
540 W. North St.
Carlisle, PA 17013
The Carlisle Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law in its activities, programs, or employment practices as required by Title VI, Title IX and Section 504.
No person shall on the grounds of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs.
For information regarding civil rights or grievances procedures, services, activities and facilities that are assessable to and usable by handicapped persons, contact:
Dr. Michael R. Gogoj
Title IX Coordinator
540 West North Street
Carlisle, PA 17013
717-240-6800
Lisa Slover
Section 504 Coordinator
Director of Student Services
Office Address – 623 West Penn Street
Carlisle, PA 17013
717-240-6800 ext. 17815