Staff Accountant @ Siteworx

Job Description

SiteWORX is a Total Site Development Company located in Lebanon, Ohio. We specialize in mass excavation, underground utilities and concrete for large residential, commercial and public construction projects. Due to consistent and continued growth, we need to add a Staff Accountant to our team!

The Staff Accountant is responsible for supporting the company's day-to-day accounting operations, with primary responsibility for accounts payable, vendor administration, payroll processing, bank reconciliations, credit card accounting, and related financial recordkeeping. This role ensures accurate and timely transaction processing while maintaining compliance with company policies and accounting procedures.

What you will be doing

Accounts Payable and Vendor Administration

• Process vendor invoices and route them for approval.
• Monitor and follow up on outstanding invoice approvals to ensure timely payment processing.
• Process approved vendor payments in accordance with company procedures.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Manage and maintain the accounts payable email inbox.
• Reconcile monthly vendor statements and resolve discrepancies.
• Review and maintain accounts payable aging reports, researching outstanding, duplicate, credit, or disputed balances.
• Provide tax-exempt documentation to vendors when applicable.
• Code and enter company credit card transactions and approved company purchases.
• Coordinate vendor onboarding activities.
• Maintain accurate vendor master records, including W-9s, 1099 information, payment terms, banking details, certificates of insurance, and compliance documentation.
• Escalate vendor banking changes for verification and approval before updating payment information.
• Ensure confidentiality and accuracy of financial and employee information.
• Other Duties & Projects as Assigned

Payroll Administration

• Process payroll accurately and on schedule.
• Prepare and submit federal, state, and local payroll tax payments and filings.
• Maintain payroll records and supporting documentation.
• Prepare certified payroll reports as required.
• Assist with year-end payroll reporting, including Forms W-2 and 1099.

Must haves for this position

• Self-motivated and the ability to work independently and with teams
• Proficient in Excel, Outlook, Word, and PowerPoint
• Organized and able to manage multiple tasks as the same time
• Clear, professional verbal and written communication skills.
• Strong problem-solving skills.
• Ability to prioritize and manage projects efficiently.
• Time-management skills and the ability to establish reasonable and attainable deadlines.
• Ability to use discretion when dealing with sensitive or confidential data.
• Valid driver’s license

Preferred Experience

• 3 years of related professional experience preferred
• Knowledge of construction accounting processes & systems strongly preferred
• Degree in Accounting, Business, or Finance preferred
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.

Work Environment

This position is primarily office-based and works closely with project managers, field personnel, vendors, and company leadership. The Staff Accountant operates in a fast-paced site development environment, managing multiple priorities and deadlines while supporting project financial reporting and job cost tracking. The role requires strong attention to detail, organization, and collaboration across departments.

Why Choose SiteWORX

• Recognized as one of the Fastest Growing Companies in Cincinnati & Dayton year after year.
• Recognized as one of Cincinnati’s Largest Contractors.
• Brand new state-of-the-art facility.
• We get to wear jeans and not just on Friday!
• We believe in working hard and playing hard.
• We work alongside the best people in the industry and believe this is why SiteWORX is Cincinnati’s Leading Total Site Development Contractor!

The Compensation

• Competitive salary
• Paid Time Off
• Paid holidays
• 90-day review
• Annual Performance Review
• Performance Bonus
• 401K with company match
• Health, Dental, and Vision Insurance
• Short Term and Long-Term Disability Insurance
• Life Insurance
• Company Events