About this role
Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children’s hospitals — Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida — along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.
Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.
Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.
Learn more at Nemours.org.
Nemours is seeking a Division Coordinator, Division of Hematology/Oncology in Wilmington, DE.
Primary Functions
The Division Coordinator will provide administrative/secretarial support, and coordination of tasks/directly related to the functions within the Lisa Dean Moseley Foundation Institute for Cancer & Blood Disorders. Duties will include providing support to the leadership and faculty, coordinating meetings/events, coordinating activities such as special projects, reports, presentations, travel requests, expense reports, purchase orders, and physician credentialing needs. This position will interact with Nemours senior leadership, Moseley Institute leadership, hospital and physician leadership at Nemours Children’s Hospital-DE and throughout the enterprise.
Essential Functions
- Will provide administrative support to the leadership and faculty within the Moseley Institute.
- Working in coordination with the Graduate Medical Education (GME)/Fellowship Office on tasks including (but not limited to) scheduling fellowship interviews, meetings, talks, and education series.
- Supports the credentialing process for providers.
- Coordinate staff meetings, rounds, teaching conferences, etc. to include management of: minutes, meeting room reservation and preparation, attendance tracking, and scribing when needed.
- Accurately prepare and process payment requests, dues/license payment and associate reimbursements.
- Proactively identify problems and opportunities related to the missions of the Moseley Institute.
- Maintain departmental records including files and electronic communications, database, spreadsheets, etc.
- Prepare and organize interviews for department recruitment.
- Kronos timekeeping for Moseley Institute associates.
- Maintain continuing education activities within the Division.
- Serves as primary contact/resource for facilities and IT/Communication needs.
- Develop, update, and maintain educational materials as requested.
- Maintain current and accurate project files.
- Handle diversified duties and multiple open projects.
- Ordering of supplies for the department to include office supplies, lab coats, business cards, cell phone upgrades, IT equipment, and other applicable items in Harmony.
- Other duties as assigned.
Job Requirements
High School diploma required.
Associate degree preferred.
Minimum of 5-7 years progressive Medical Office experience.