Accounts Receivable Specialist @ Aston Carter

Job Title: Accounts Receivable SpecialistJob DescriptionThe Accounts Receivable Specialist plays a key role in managing customer payments, maintaining accurate financial records, and supporting the overall cash application process. This position focuses on matching payments to invoices, reconciling accounts, handling customer inquiries, and ensuring that all transactions are recorded correctly and efficiently. It offers an excellent opportunity to deepen accounts receivable experience and continue to grow in the finance and accounting field.

Responsibilities

• Match payments received with corresponding tickets to ensure accurate application of funds.
• Enter payments into the system, confirming that each item is posted to the correct customer and related invoice.
• Investigate overpayments and underpayments to identify discrepancies and resolve issues promptly.
• Reconcile cash sales and credit card accounts to maintain accurate and up-to-date financial records.
• Maintain customer accounts, researching and resolving account-related matters as needed.
• Perform data entry related to monies collected, including tax, finance charges, and bad debt write-offs.
• Provide customer service by responding to inquiries, requests, and questions regarding accounts and payments.
• Scan checks and tickets received to ensure proper documentation and electronic record-keeping.
• Post payments to customer accounts in a timely and accurate manner.
• Manage the collection of returned checks, including follow-up and resolution activities.
• Handle critical and confidential information with discretion, limiting discussion to those with a legitimate need to know.
• Demonstrate regular and timely attendance and maintain reliability in meeting scheduled work hours.
• Perform related duties as required to support the accounts receivable and cash application functions.

Essential Skills

• Minimum of two years of relevant work experience in accounts receivable and cash application.
• Experience with accounts receivable processes, including cash application and payment posting.
• Hands-on experience with purchase orders and 2-way matching.
• High school diploma or equivalent with coursework in finance or accounting.
• Proficiency with Microsoft Office applications.
• Experience using accounting or business-specific software.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Ability to investigate and resolve payment discrepancies such as overpayments and underpayments.
• Effective customer service skills for handling inquiries and account-related questions.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Additional Skills & Qualifications

• Bachelors degree or equivalent from a four-year college in a related field is preferred.
• Equivalent years of related experience or training may substitute for formal education.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Solid analytical skills for reconciling accounts and identifying discrepancies.
• Comfort working with both cash sales and credit card transactions.
• Interest in growing and advancing within accounts receivable and finance functions.

Work EnvironmentThis role is onsite three days per week, working Tuesday, Wednesday, and Thursday. Standard hours are either 8:00 a.m. to 4:00 p.m. or 9:00 a.m. to 5:00 p.m., providing a consistent daytime schedule. The position is based in an office environment that relies on Microsoft Office and accounting or business-specific software to manage accounts and financial data. The work involves regular use of computers, scanners, and related office equipment for data entry, payment posting, and document scanning. The environment emphasizes professionalism, confidentiality, and reliability, and supports individuals looking to further their experience in accounts receivable and continue to grow in their career.

Job Type & LocationThis is a Contract position based out of Parsippany, NJ.

Pay and BenefitsThe pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 27, 2026.

Workplace TypeThis is a fully onsite position in Parsippany,NJ.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.