Senior Accounts Payable Specialist @ Aston Carter

Job Title: Senior Accounts Payable SpecialistJob DescriptionThe Senior Accounts Payable Specialist compiles and maintains accounts payable records and ensures accurate, timely processing of invoices and payments to meet weekly deadlines. This role manages complex accounts payable activities, supports expense and purchasing card processes, and acts as a mentor to less experienced team members. The position requires strong attention to detail, the ability to work under tight deadlines, and a commitment to maintaining high standards of data integrity and vendor service.

Responsibilities

• Review invoices to ensure appropriate approval, accurate coding, and compliance with standard accounts payable policies, processes, and practices.
• Enter invoices into the Acumatica accounts payable module in a timely and accurate manner.
• Prepare invoice deduction notices and ensure proper documentation and follow-up.
• Manage the Concur travel expense system, including setting up and updating employee and supervisor profiles.
• Upload travel reimbursement requests from Concur into the Acumatica accounts payable module and ensure proper processing.
• Check and approve all invoices for payment, verifying accuracy and completeness before release.
• Proofread and verify all data entry to identify and correct errors prior to batch approval.
• Answer and research vendor inquiries, providing clear, timely responses and resolving issues professionally.
• Complete vendor statement reconciliations and resolve discrepancies by tracing activity and transactions.
• Prepare accounts payable payments, including checks, ACHs, and wire transfers, in accordance with company procedures.
• Print and provide accounts payable reports upon request to support internal stakeholders.
• Maintain all accounts payable files, including approval matrices and related documentation, in an organized and accessible manner.
• Sort and assign incoming emails related to accounts payable for appropriate handling and resolution.
• Work collaboratively within the business to resolve complex discrepancies and vendor issues.
• Process expense reports and ensure that they comply with company policies and approvals.
• Review purchasing card (P-card) reporting and business approvals for accuracy and policy adherence.
• Review the work of other team members before batches are approved, providing feedback and guidance as needed.
• Trace activity in JDE or other relevant systems to support reconciliation and issue resolution.
• Perform other accounts payable duties as assigned to support the overall function and team.

Essential Skills

• At least 5 years of related experience in accounts payable or a closely related accounting function.
• High school diploma or GED.
• Demonstrated experience with accounts payable processes, including invoice processing, voucher coding, and payment preparation.
• Experience completing vendor statement reconciliations and resolving discrepancies.
• Ability to trace transaction activity in enterprise resource planning (ERP) systems such as JDE.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Knowledge of standard accounts payable policies, processes, and practices.
• Strong organizational skills with the ability to manage multiple tasks and meet weekly and tight deadlines.
• Ability to learn new concepts and adapt to evolving processes and systems.
• Strong attention to detail and accuracy, particularly in data entry and proofreading.
• Ability to work within the business and with vendors to resolve complex discrepancies and issues.
• Capability to review the work of others and provide constructive feedback before batch approvals.

Additional Skills & Qualifications

• Working knowledge of Acumatica ERP is preferred but not required.
• Experience managing Concur or similar travel and expense management systems.
• Familiarity with reviewing P-card reporting and business approvals.
• Experience with ACH and wire transfer processing in an accounts payable environment.
• Strong communication skills for handling vendor inquiries and collaborating with internal stakeholders.
• Ability to mentor and support less experienced accounts payable team members.

Work EnvironmentThis role operates in a professional office environment focused on supporting a high-volume, complex accounts payable function. The Senior Accounts Payable Specialist works extensively with ERP systems such as Acumatica and JDE, as well as Microsoft Office applications including Excel, Outlook, PowerPoint, and Word. The position involves regular interaction with internal departments and external vendors, requires consistent adherence to weekly deadlines, and demands strong organizational skills to manage multiple priorities. Work is primarily computer-based, with frequent use of email and electronic document systems for sorting, assigning, and maintaining accounts payable files and approval matrices. The environment emphasizes accuracy, timeliness, collaboration, and continuous learning of new concepts and processes.

Job Type & LocationThis is a Contract position based out of Akron, OH.

Pay and BenefitsThe pay range for this position is $25.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 27, 2026.

Workplace TypeThis is a fully onsite position in Akron,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.