About this role
ACCOUNTS OFFICER-Permanent, Part-Time (24 hours per week with flexible scheduling, including occasional evenings and weekends, as operational requirements dictate. 8 hours/day)START
DATE: ASAPABOUT US
Saint Vincent's Nursing Home is a dynamic accredited 146-bed long-term care facility located in the heart of Halifax. Our employees pride themselves on providing Resident and Family Centred Care in a warm, compassionate, and safe environment. We work together to create a quality of life and support each other by recognizing individual physical, social, emotional, cultural, and spiritual needs. Through various shared service agreements, we collaborate with other nursing homes that share a similar vision, mission, and values to build capacity and maximize resources.ABOUT
THE ROLE
- We have an immediate opening for a permanent part-time Accounts Officer to join our team of professional and qualified leaders.
- Reporting to the Director of Finance, this role is responsible for the accurate and timely administration of the organization's accounts receivable, accounts payable, and resident trust accounts.
- The position supports the effective financial operations of the facility through the maintenance of accounting records, processing of financial transactions, account reconciliations, and financial administration.
- The Accounts Officer works collaboratively with management, employees, residents, families, suppliers, and external service providers while maintaining a high standard of accuracy, confidentiality, and customer service.ABOUT THE CANDIDATE:Grade 12 diploma or equivalent, with completion of a recognized post-secondary accounting program, preferably a minimum of two years in duration.
- Minimum of two years of relevant accounting or financial administration experience; healthcare or long-term care experience preferred.
- Demonstrated knowledge of accounting principles, accounts payable and receivable, reconciliations, and financial recordkeeping.
- Proficiency in accounting software and Microsoft Office, particularly Excel.
- Experience with Sage 300, or comparable systems is an asset.
- Knowledge of applicable legislation, regulations, privacy requirements, and standards relating to financial administration and resident trust funds.
- Strong organizational, analytical, time-management, and problem-solving skills, with demonstrated accuracy and attention to detail.
- Effective interpersonal, written, and verbal communication skills, with the ability to interact professionally with residents, families, employees, and external stakeholders.
- Demonstrated ability to maintain confidentiality, exercise sound judgment, work independently and collaboratively, and adapt to changing priorities.KEY RESPONSIBILITIES:Financial Systems and AdministrationMaintain the accuracy, integrity, and completeness of financial information and accounting systems.
- Ensure transactions are recorded accurately and in a timely manner in accordance with established accounting practices and organizational policies.
- Liaise with software providers and technical support to resolve system issues and provide guidance or training to other users.
- Maintain accounting procedures and documentation, support internal controls, and identify opportunities for improved processes and efficiencies.
- Accounts ReceivableAdminister resident and other accounts receivable, including invoicing, billing, collections, receipting, deposits, and banking.
- Monitor outstanding accounts, respond to inquiries, and maintain accurate resident billing records.
- Complete account reconciliations, month-end procedures, and supporting schedules for year-end audit requirements.
- Accounts PayableProcess supplier invoices and payments, ensuring appropriate authorization, supporting documentation, and accurate account coding.
- Reconcile supplier statements, investigate discrepancies, and respond to vendor inquiries.
- Complete month-end procedures and maintain supporting documentation for financial reporting and annual audit requirements.Re