About this role
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
- Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
- Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
- Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
- Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.
JOB TITLE
Office Associate
JOB PURPOSE
The University of Wyoming Transit Services Office Associate plays a critical role in our Transit Operations with assisting in the scheduling and coordination of our personnel and service obligations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Perform administrative duties related to the Charter Transit Program. Create and manage bookings and contracts, communication with customers, records management, and billing responsibilities.
- Personnel schedule for both the Fixed-Route and Demand-Response operations. Creating and distributing weekly scheduling assignments.
- Manage the entry of all transit ridership data.
- Passenger intake and cash reconciliation for ADA Paratransit program
- Possible backup transit dispatch responsibilities and other duties may be assigned.
SUPPLEMENTAL FUNCTIONS
- May assist with departmental budget planning process including research and provide/prepare financial reports.
- Assist with revision of forms and office procedures.
COMPETENCIES
- Adaptability
- Analysis/Problem Identification
- Attention to Detail
- Consistency
- Initiative
- Quality Orientation
- Work Prioritization & Management
MINIMUM QUALIFICATIONS
Education: High School Diploma or GED
Experience: 2 years progressively responsible work-related experience
Must be able to pass all drug and/or alcohol screening(s) required by the UW Drug and Alcohol Policy and Federal Transit Administration Policy. Pre-employment drug screening is required.
Experience Evaluation
Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.
Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.
DESIRED QUALIFICATIONS
- Knowledge of University rules, procedures, budget management and planning
- Well-developed oral and written communication skills.
- Experience answering telephones, maintaining calendars, and scheduling.
- Ability use record keeping systems and procedures.
- Experience using office suite software.
- Previous experience with public transportation federal regulations
- Previous experience with accounting procedures involving procurement, travel, and/or employment.
- Experience scheduling employees and booking appointments
REQUIRED APPLICATION MATERIALS
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
- Cover letter
- Resume or C.V.
- Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
Incomplete applications will not be considered.
WORK LOCATION
This position is eligible for remote work and/or a flexible work schedule up to 20%.
WORK AUTHORIZATION REQUIREMENTS
The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
HIRING STATEMENT/EEO
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].
ABOUT LARAMIE
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/