About this role
Provide the administrative support for the department and staff. Position requires a high degree of confidentiality, strong organizational skills, and ability to multi-task. Demonstrate the company’s core values of respect, honesty, integrity, diversity, inclusion and safety.
- Provide day-to-day administrative support for applicable department and staff, as required.
- Provide customer service that makes both internal and external Customers feel welcome, important and appreciated.
- Transcribe and/or compose letters, memos, and reports as required.
- Produce and assemble materials and documents needed for meetings, training sessions, presentations, as well as, day-to-day needs.
- Process department mail and distribute accordingly.
- Read and understand operating statements, work accurately with numbers and recap information as needed.
- Maintain communications between the Store Managers, Coordinators and Districts as needed.
- Work with applicable department in the maintenance of associates records.
- Create, as required, reports and spreadsheets.
- Supervise and coordinate events and activities as assigned.
- Reporting and follow-through of Product recalls, contests, recaps, class recalls etc. as required
- Coordinate expense account reconciliation.
- Budget maintenance.
- Coordinate logistics for meeting and travel for the department associates.
- Must be able to perform the essential functions of this position with or without reasonable accommodation.
Minimum
- Excellent phone and communication skills, good typing, and filing skills.
- Ability to write reports and correspondence.
- Proficient in Excel, Word, Lotus Notes, Power Point with the ability to learn new computer skills.
- Customer service role model.
- Self motivated, able to organize, prioritize, plan and meet deadlines.
- Must be professional, dependable, possess positive attitude, good judgment, and be able to gain the support of others to get the job done.
Desired
- Prior experience in supporting several managers.