About this role
Job Title: Senior Finance Officer
TEAM/PROGRAMME
Finance
GRADE
4A1
LOCATION
Semera
Post Type: National
Contract length: One year
Reports to: Field Office Manager
Matrix Manager: Area – Senior Finance Coordinator
CHILD SAFEGUARDING
Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
Risk and Compliance
The role holder is required to carry out the duties in accordance with the SCI Fraud, Bribery, and Corruption policy and code of conduct. The key responsibilities include understanding and complying with the SCI policies and procedures, not committing any act of fraud, bribery, or corruption, understanding risks in their area/role, and implementing mitigation measures, report any suspected fraud, bribery, or corruption immediately, declare conflicts of interest in accordance with internal procedures and complete mandatory training related to ethics and anti-fraud measures.
ROLE PURPOSE
- Senior Finance Officer
The Senior Finance Officer supports the Field Office Manager in managing financial operations, including petty cash, financial transactions, GLACOS recording, invoicing, and payments. The role contributes to financial reporting, monitoring, and quality control, while ensuring effective cash management, vendor payments, budgeting, and Budget vs. Actual (BvA) reporting. The position helps maintain strong internal controls and ensures that project funds are disbursed, accounted for, budgeted, and reported accurately, efficiently, and in compliance with SCI financial policies and procedures.
SCOPE OF ROLE
Reports to: Field Office Manager
Job specific roles and responsibilities
- Prepares bank payment voucher for approved payments and effect the payment.
- Ensure supplier/vendors are paid on time and legal receipt is received for all effected payments and attach to the payment documents.
- Handle petty cash of the field office and maintain proper petty cash recording/register
- Prepares petty cash payment voucher and effects approved cash payment up to petty cash limit of the program.
- Prepare general journal vouchers with proper code for approved advance settlement and give journal reference.
- Keep journal reference book and make sure that the references are correct and it has consistency.
- Follow up on staff work advance and travel advance to be settled timely.
- Properly coding of all bank and petty cash transactions as per chart of account coding classification.
- Collect cash with appropriate voucher and deposit cash collections intact into a bank account.
- Ensure safe custody of field office’s Petty Cash fund, uncollected cheque, new cheque pads, and other legal documents related to finance.
- Prepare General Ledger and Cash Offline Spread sheet (GLACOS for all transactions that has to be reviewed and posted by the Sr. Finance Coordinator
- Ensure all financial documents are properly documented, stamped, scanned, and uploaded/synchronized in DAS in a timely and accurate manner
- Work closely with Area office Sr. Finance Coordinator
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and SCI Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition
- Sets ambitious and challenging goals for his/her self, takes responsibility for his or her own development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity
- Honest, encourages openness and transparency
MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES
QUALIFICATION
- BA degree in accounting or equivalent combination of education and work experience
EXPEREINCE
- Minimum 4 years of relevant experience,
- Computer knowledge in MS Office (Excel, Word, Outlook)
- Knowhow of different Accounting Software’s
- Experience in handling petty cash is required for this role.
- Strong training skill
KNOWLEDGE SKILLS AND ABILITY
- Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
- Excellent interpersonal, communication and presentation skills;
- Fluency in written and spoken English & Amharic;
- Commitment to Save the Children values
- Teams, in the event of emergencies
COMPETENCIES
SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.
Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.
- Engaging ( align with Collaboration, Creativity,
- Networking: Builds and use sustainable relationship to support the work of save the children
- Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people andperspectives; knows when to leadand when to follow and how to ensure effective cross-boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
Additional Job Responsibilities
The duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within moderation of their level of skills and experience.
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.