Bid Coordinator @ Galliford Try

Note for Recruitment Agencies

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

Job Title - Bid Coordinator

Location – Guildford

The Bid Coordinator plays a vital role within the pre-construction team, supporting the successful delivery of work-winning opportunities across Building Southern's core sectors, including education, custodial and defence. Working closely with bid leads and bid writers, the Bid Coordinator is responsible for coordinating the bid process from initial enquiry through to submission. The role provides administrative, organisational and document management support, ensuring opportunities are effectively planned, governed and delivered in accordance with client requirements and internal procedures. The Bid Coordinator is responsible for managing tender portals, controlling documentation and producing professionally presented submission documents.

What you will be doing

You will support the management of the design processes and information flow on Design and Build Contracts and other as applicable, you will also assist in the management of CDP Packages as well as the following additional support:

• Coordinate multiple live opportunities from receipt of enquiry through to submission.
• Support bid leads in the planning and delivery of work-winning activities across framework, two-stage and single-stage opportunities.
• Develop and maintain bid programmes, action trackers and submission schedules to ensure key milestones and deadlines are achieved.
• Manage tender portal activity, including downloading tender documentation, uploading clarifications and submitting completed responses.
• Maintain effective document control and version management throughout the bid lifecycle.
• Coordinate information and contributions from operational teams, estimators, planners, design consultants, supply chain partners and other stakeholders.
• Produce and format professionally presented submission documents in accordance with company branding and client requirements.
• Work closely with Senior Bid Writers to ensure submission documents are structured correctly and support the overall proposal strategy.
• Support governance processes, including the preparation of presentations and other supporting bid documentation.
• Assist with the preparation of interview materials.
• Maintain records of opportunities, lessons learned, client feedback and bid performance metrics.
• Support the development and maintenance of bid libraries, case studies, CVs and standard company information.
• Contribute to the continuous improvement of bidding processes, systems and best practice across the business.

About You

• Experience in a bid coordination, administrative, project support or similar role.
• Understanding of bid processes, tender submissions and procurement environments.
• Experience within the construction, engineering, professional services or related sectors is desirable.
• Experience coordinating multiple stakeholders and managing competing deadlines.
• Strong document management and version control skills.
• Proficient in Microsoft 365 applications, including Word, Excel, PowerPoint, Teams and SharePoint, and Adobe Creative Cloud is essential.
• Strong document formatting and presentation skills.
• Experience using electronic tendering portals.
• Competent in the use of AI-enabled productivity tools, including Microsoft Copilot, with an understanding of appropriate governance and verification of outputs.
• Educated to A-Level standard or equivalent.
• Highly organised with excellent planning and time management skills.
• Strong attention to detail and a commitment to quality and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple competing deadlines and priorities.
• Strong interpersonal skills and the ability to work collaboratively with multidisciplinary teams.
• Proactive and adaptable, with a positive and solutions-focused approach.

What We Can Offer in Return

With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Competitive family leave policy
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us

Galliford Try is one of the UK’s leading construction businesses with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

For more information on this role or to enquire about other positions available within our Building business please contact Skyemarie Bree on [email protected]

Additional Information

Galliford Try welcomes applications from candidates who would like to work full-time, part-time and / or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage you and would be grateful if you could confirm any requirements, we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

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