About this role
KEY PURPOSE
Under the direction of the Finance Manager, to assist in the provision of financial, administrative and clerical support functions. Applicants do not need previous experience to apply, but do need a desire to learn. This post will provide on the job training and is designed to give the successful applicant a step towards a career in the field of Business and Finance.
ACCOUNTABILITIES
The appointee will be line managed by the Finance Manager.
PRINCIPLE RESPONSIBILITIES
Accounts Payable
Processing invoices, checking to purchase orders and delivery notes, ensuring appropriate authorisation and timescales
Assist with preparing invoices for cheque run/ BACS and process payments following required authorisation having been gained and ensuring cheques are signed by relevant signatories
Accounts Receivable
Raising and printing of sales invoices from appropriate documentation, checking for accuracy, and distributing to debtors
Preparing letters
Departmental Capitations
To assist with departmental spend against budget allocation, ensuring that budget holders are given timely and accurate information
Assist with monitoring income and expenditure relating to curriculum budgets and provide timely reports
Assisting members of staff regarding purchasing
General Duties
Raising of orders for departments. Assisting with the deliver receipting of orders
Assist with some general researching on grants available & collating information for funding
Set up payments via Wisepay
Run reports for financial management
Filing accounts, orders and documentation
Following all financial management procedures
Researching and getting quotes for goods to provide best value
Dealing with enquiries from pupils, staff and parents
Cover/support other administration posts including Reception, Reprographics and Student Services when required