About this role
PURPOSE & KEY RESPONSIBILITIES
Recruitment and Selection
- Support end-to-end recruitment processes, including advertising vacancies, arranging interviews, and communicating with candidates.
- Prepare recruitment documentation, interview packs, and offer letters.
- Request and monitor references, DBS checks, right-to-work documentation, and other pre-employment checks.
- Maintain recruitment records.
- Ensure safer recruitment procedures are followed.
Onboarding and Induction
- Coordinate onboarding activities for new starters.
- Prepare contracts of employment, employment variation letters, and new starter documentation.
- Support induction process and maintain onboarding records.
- Ensure all mandatory compliance checks are completed before employment commences.
HR Administration
- Maintain accurate and confidential employee records, both electronic and paper-based.
- Process HR documentation including contractual changes, probation reviews, maternity, paternity, flexible working, absence management, and leavers.
- Update HR systems and databases promptly and accurately.
- Produce letters, reports, spreadsheets, and other HR documentation as required.
Payroll and Benefits Administration
- Prepare and submit payroll information within agreed deadlines.
- Assist with salary changes, overtime claims, deductions, and contractual amendments.
- Respond to routine payroll-related queries from employees.
Employee Relations Support
- Provide first-line HR advice and guidance to staff on routine HR matters.
- Support managers with HR processes and documentation.
- Assist in arranging meetings related to disciplinary, grievance, absence, and capability procedures.
- Take notes at meetings when required.
Compliance and Data Protection
- Ensure compliance with employment legislation, safer recruitment requirements, and organisational policies.
- Maintain confidentiality in accordance with GDPR and Data Protection requirements.
- Assist with Subject Access Requests and HR record management.
- Ensure mandatory training and compliance records are maintained.
Reporting and HR Systems
- Input, maintain, and monitor data on HR information systems.
- Produce routine reports relating to staffing, absence, recruitment, turnover, and workforce information.
- Support HR projects and continuous improvement initiatives.
General
- Act as a professional representative of the HR team.
- Contribute to the development of effective HR processes and procedures.
- Attend meetings and training as required.
- Undertake other reasonable duties commensurate with the level of the post.
- Prioritising own workload to ensure that objectives are met.
IN ADDITION TO THE ABOVE MENTIONED ATTRIBUTES THE POSTHOLDER WILL BE EXPECTED TO:
- To support effective safeguarding of all young people throughout the College.
- To attend as necessary, meetings of all College Staff.
- To adhere to College policies and procedures e.g. Equality and Diversity; Health and Safety.
- Undertake any such other duties as may be required, commensurate with the post which do not change the character or purpose of the post which are necessary to maintain outstanding standards
The job description is an outline of the key tasks and responsibilities and is not intended as an exhaustive list. The job may change over time to reflect the changing needs of the College, as well as the personal development needs of the post holder.