About this role
Job summary We are excited to announce a rewarding opportunity to be a Theatre Team Leader within the Theatre Materials Management Team at North Cumbria Integrated Care NHS Foundation Trust, based at Cumberland Infirmary, Carlisle. The post provides day to day support to a small team who are based in Theatre across the two acute sites of Cumberland Infirmary, Carlisle and West Cumberland Hospital, Whitehaven. The post will ensure a timely and effective Theatre top-up service provided by the logistics team, analysing usage trends, developing and implementing efficiencies across the service, and developing relationships with clinical staff to discuss and implement service improvement. The postholder will assist the Operational Supply Chain Manager with the achievement of departmental service and targets, ensuring the right products are available for clinical staff, in the right place, at the right time. To supervise, coach and develop the team to ensure high standards of performance, quality and courtesy are achieved and maintained. To act as an ambassador for the department, influence end users' and ensure all queries and complaints are dealt with effectively and within a professional and positive way.
Main duties of the job
Main Duties
Supervise and organise the workload and motivate a customer facing Materials Management team to provide a professional supply chain and logistics service across Theatres across Cumberland Infirmary, Carlisle and West Cumberland Hospital, Whitehaven.
Lead in the implementation and maintenance of a materials managed service, undertaking the day-to-day ordering activity on behalf of the customer.
Replenishing goods at ward and departmental level using bar code systems as appropriate. Receive, check and put away deliveries ordered via the materials management service.
General tidiness of store areas will form part of a supervisor's review of the team member's areas.
Carrying out quarterly reviews with appropriate theatre / department leads, using system information to illustrate spending patterns identifying products and stock levels.
Assist team members with carrying out quarterly reviews by attending at least two meetings per annum with each team member under supervision.
Act as a 'Super User' for Materials Management systems and processes.
Keep all associated paperwork regularly updated in line with code and location changes.
Assist with the provision of cover to other areas of the Materials Management Team when necessary, ensuring this is adequate in times of leave and sickness.
Ensure compliance with Trust Standing Financial Instruction and policies.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications Essential
Educated to GCSE level, including English and Maths, or equivalent qualifications or relevant experience
Desirable
CIPS Level 2 or willingness to work towards a relevant procurement qualification. ECDL or equivalent IT qualification, or relevant experience.
Knowledge & Experience Essential
Experience of stock control, Materials Management, purchasing, supply chain, logistics or a similar operational environment. Experience of supervising, supporting or coordinating staff or workloads. Experience of customer service and dealing with customers, colleagues and suppliers. Good understanding of stock management, stock rotation, ordering and replenishment processes. Experience of using stock control, inventory management or purchasing systems
Desirable
Experience of working within the NHS or another public sector organisation. Experience of using Ingenica or a similar inventory management system Experience of monitoring stock usage, maintaining inventory data and producing reports. Experience of staff training, performance monitoring and service improvement Knowledge of Trust departments and experience of working in a multidisciplinary environment Experience of working with procurement, finance and supplier teams
Skills and Aptitudes Essential
Good organisational skills, with the ability to prioritise workloads and meet deadlines. Ability to supervise, support and motivate staff and allocate work effectively. Clear and accurate written and verbal communication skills, with the ability to communicate professionally at all levels Good customer service, listening and problem-solving skills Ability to use initiative, resolve routine issues and escalate concerns appropriately. Good IT skills and the ability to maintain accurate records and use inventory management systems effectively. Ability to identify stock discrepancies, monitor stock levels and maintain accurate inventory information. Ability to adapt to changing service demands and support new ways of working.
Desirable
Experience of working in NHS / other public sector Ability to analyse stock information and reports to identify trends, discrepancies and opportunities for improvement. Ability to deal confidently with difficult situations, resolve customer concerns and manage conflict professionally. Experience of identifying efficiencies, reducing waste and supporting cost savings.
Personal Qualities Essential
Professional, approachable and tactful manner Positive attitude, with the ability to build effective working relationships with staff, customers and suppliers. Reliable, conscientious and able to work independently and as part of a team. Flexible and adaptable to the changing needs of the service. Able to manage competing priorities and remain calm under pressure. Willingness to support colleagues and promote a positive team culture.
Desirable
Ability to encourage and support colleagues through change. Demonstrates a proactive approach to problem-solving and continuous improvement
Other requirements Essential
Ability to work flexibly across Cumberland Infirmary, Carlisle, and West Cumberland Hospital, Whitehaven, and other Trust sites as required. Ability to travel independently between sites. Willingness to undertake relevant training and ongoing professional development. Ability to undertake the physical duties associated with handling, moving and storing stock and equipment, following appropriate manual handling procedures. Equality and Diversity - Act in ways that support equality and value diversity (Level 1)
Desirable
Willingness to undertake further training or qualifications relevant to Materials Management, procurement, inventory management or team leadership
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address Cumberland Infirmary
Newtown Road
Carlisle
CA2 7HY
United Kingdom
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)