About this role
About Us
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are
- We serve faithfully by doing what's right with a joyful heart.
- We never settle by constantly striving for better.
- We are in it together by supporting one another and those we serve.
- We make an impact by taking initiative and delivering exceptional experience.
Benefits
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level.
Job Summary
The Office Coordinator provides administrative and clerical help to to the ED and ICU leadership teams. This includes entering data, performing word processing, coordinating logistics for office events and moves, and providing back-up help for reception or the mailroom. The coordinator may assist in developing policies, procedures, and targets.
Essential Functions of the Role
- Provide administrative and operational support to ED and ICU leadership teams
- Assist with employee onboarding, personnel record maintenance and auditing, and departmental communications
- Maintain departmental records, spreadsheets, reports, and administrative documentation
- Maintain and monitor departmental supply inventories, coordinate replenishment, and assist with equipment and resource management to support efficient ED and ICU operations
- Collaborate with interdisciplinary support departments including Supply Chain, BioMed, Facilities, Information Services, and others, to coordinate service requests, troubleshoot operational issues, and ensure timely resolution of departmental needs
- Proactively identify and communicate supply, equipment, and facility-related needs to support departmental readiness, operational efficiency, and continuity of patient care
- Coordinate meetings, educational activities, staff recognition, and other departmental initiatives
- Assist with supply ordering and purchasing, invoice processing, and other departmental administrative needs
- Serve as a resource for ED and ICU, facilitating communication across both departments
Key Success Factors
- Strong organizational and prioritization skills, attention to detail, and ability to manage competing priorities
- Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and Teams
- Excellent interpersonal, communication, and customer service skills
- Ability to work independently, demonstrate initiative, and maintain strict confidentiality
- Previous administrative experience in a healthcare setting preferred
- Experience supporting multiple leaders or departments is a plus
Belonging Statement
We believe that all people should feel welcomed, valued and supported.
QUALIFICATIONS
- EDUCATION - H.S. Diploma/GED Equivalent
- EXPERIENCE - 1 Year of Experience