About this role
Job summary
To provide an efficient and effective secretarial and administrative service to support the Division. The job involves mostly remote working and requires excellent communication, organisation and Microsoft Office skills, and adaptability, keenness to problem-solve and use initiative, and learn new skills.
Main duties of the job
o Prioritising and meeting the demands and needs of a team of leaders within the Division
o Supporting colleagues in times of excessive workloads and providing cover where applicable
o Deal with administrative tasks to deliver a positive outcome
o To liaise with staff of all disciplines both within the Trust and outside organisations on any matters relating to the provision of an efficient office.
About us
At LCHS, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in LCHS' workforce.
LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives. Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments. Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.
We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an 'earn while you learn' apprenticeship programme. Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev
Job description
Job responsibilities
Please see attached Job Description and Person Specification.
Prioritising and meeting the demands and needs of a team of leaders within the Division
Supporting colleagues in times of excessive workloads and providing cover where applicable
Deal with administrative tasks to deliver a positive outcome
To liaise with staff of all disciplines both within the Trust and outside organisations on any matters relating to the provision of an efficient office.
Person Specification
Qualifications (academic professional and vocational)
Essential
- 'A' Level /NVQ Level 3 in Business Administration or equivalent
Desirable
- European Computer Driving Licence or equivalent experience
Qualifications (academic, professional, and vocational)
Essential
- Evidence of relevant and continuing professional development (CPD)
Previous experience (nature and level)
Essential
- Management of records, and information in an office environment
Previous experience (nature and level)
Essential
- Experience of working in a busy administrative environment delivering a full range of secretarial and administrative procedures, including minute taking.
Desirable
- Previous experience of working in the NHS or other healthcare organisation
Evidence of particular knowledge skills and aptitudes
Essential
- Knowledge and proficiency in use of relevant software packages including SharePoint, Outlook, Teams, Excel, Word, and PowerPoint
Essential
- Ability to work as a team, on own initiative and under pressure
Essential
- Good organisational skills. Able to manage busy workload, prioritise work and have a good attention to detail
Essential
- Able to manage own workload and work autonomously
Previous experience (nature and level)
Essential
- Previous experience of working towards targets / deadlines
Essential
- Knowledge of confidentiality and data protection legislation and able to use discretion where necessary
Essential
- Excellent communication and English language skills. Ability to liaise with staff and members of the public at all levels
Essential
- Ability to establish and maintain working relationships at all levels, internally and externally.
Essential
- Problem solving. Ability to respond to problems and identify solutions
Essential
- Ability to make sound judgments when prioritising tasks, and knowing when to refer
Essential
- Ability to produce work of a high standard with a high degree of accuracy
Specific requirements
Essential
- Ability to work with a high level of accuracy and attention to detail with constant interruptions
Specific requirements
Essential
- Flexible and adaptable approach to hours and duties
Specific requirements
Essential
- Ability to travel within the boundaries of the Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Lincolnshire Community Health Service NHS Trust
Address
Hybrid working
TBC
Hybrid working
LN5 7JH
United Kingdom
Employer's website
https://www.lincolnshirecommunityhealthservices.nhs.uk/ (Opens in a new tab)