About this role
Job summary
NUPAS is recruiting for an experienced Senior Corporate Administrator. The successful candidate will provide senior administrative, governance and office management support across NUPAS, ensuring the efficient operation of corporate governance, facilities management, fleet administration, training coordination and information management processes. The postholder will coordinate administrative services, oversee compliance-related activities and provide guidance and support to the junior administrator.
This is an opportunity to join one of the leading organisations supporting women's reproductive choice. It is essential that the postholder shares our commitment to patient-centred care and the right to choose, demonstrating professionalism, integrity and alignment with our values in all aspects of their work.
This advert will close early if there are a lot of applicants, so we encourage you to apply early.
Main duties of the job
Facilities & Office Management
Oversee the effective operation of Head Office facilities and support services.
Manage relationships with suppliers, contractors and service providers.
Coordinate facilities maintenance, compliance activities and office-related procurement.
Monitor facilities records, asset registers and operational budgets.
Ensure facilities activities undertaken by the Administrator are completed to an appropriate standard.
Identify and implement improvements to office management processes.
Governance & Committee Administration
Coordinate the administration of corporate, clinical and operational committees.
Prepare and distribute agendas, papers, minutes and action logs.
Monitor committee actions and maintain governance calendars and records.
Support the collation of reports, risk information and governance documentation.
Ensure governance records are maintained in accordance with organisational requirements.
Training & Organisational Support
Coordinate Clinical Q&A sessions and organisational induction activities.
Oversee training administration processes and records.
Monitor shared training inboxes and respond to or allocate enquiries as appropriate.
Corporate Administration & Business Support.
Provide senior administrative support to leaders and operational managers.
Coordinate travel, accommodation, meetings and corporate events.
Provide flexible support across Corporate Services, including Corporate Executive Assistant cover where required.
About us
NUPAS is one of the leading organisations supporting women's reproductive choices.
Pro-choice is a must.
The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.
NUPAS is committed to safeguarding and safeguarding children, young people and vulnerable adults is everyone's responsibility. DBS checks are standard on all prospective employees, the level of this check will be determined by the job type.
All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.
The post holder will, in support of the NUPAS values, ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.
Job description
Job responsibilities
To provide senior administrative, governance and office management support across NUPAS, ensuring the efficient operation of corporate governance, facilities management, fleet administration, training coordination and information management processes.
Corporate Administration & Business Support.
Manage user access requests for approved systems and platforms.
Support tender submissions, procurement activity and organisational projects.
Coordinate administration of the company vehicle fleet and associated compliance requirements.
Fleet & Information Management.
Maintain oversight of vehicle records, licence checks, insurance notifications and vehicle renewals.
Manage archiving, document retention and information management processes.
Oversee archive storage, retrieval and destruction arrangements.
Maintain effective electronic and paper-based filing systems.
Coordination of Administrative Services.
Provide guidance and support to the Administrator.
Develop and improve administrative systems, processes and controls.
Promote continuous improvement and efficient working practices
Person Specification
Experience
Essential
- Significant administrative experience within a busy corporate environment.
- Experience coordinating meetings, committees and governance processes.
- Experience preparing minutes and maintaining action logs.
- Experience coordinating facilities, fleet or office management activities.
- Strong organisational and prioritisation skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple competing priorities.
- High level of accuracy and attention to detail.
- Advanced Microsoft Office skills, including Outlook, Excel, Word and Teams.
- Experience maintaining databases, records and administrative systems.
- Ability to handle confidential and sensitive information appropriately.
Desirable
- Experience within healthcare, regulated services or multi-site organisations.
- Experience supporting governance or compliance activities.
- Experience administering training programmes and staff records.
- Experience managing archives and document retention systems.
- Experience coordinating suppliers, contractors or facilities services.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
NUPAS Ltd
Address
N U P A S Ltd
5 Arthur Road
Edgbaston
Birmingham
B15 2UL
United Kingdom
Employer's website
https://www.nupas.co.uk/ (Opens in a new tab)