About this role
Job summary
We are looking for a self-motivated, well organised and methodical Clinical Research Administrative Assistant to join the Sutton based Haemato-Oncology department as an apprentice. The post will involve trial administration support for a variety of haematological cancer trials across the wide-ranging academic and pharmaceutical clinical trials portfolio. The key element of this role is to undertake all administration activities required to support the research nurses to deliver research trials and outstanding patient care. You will play a significant role in providing administration support to the clinical research team, managing diaries, meetings and unit calendars as well as supporting our research portfolio as required.
The successful applicant should have a flexible approach to their duties and have ability to work both as part of the team as well as independently. In addition, you will have excellent communication, administrative and IT skills and be supportive and open to new initiatives. You will be part of a multidisciplinary team taking part in an exciting range of cutting-edge clinical trials.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications.
Main duties of the job
- Primary areas of responsibilityo Assist with unit and medical record management (including photocopying and scanning of documents)o To performing purchasing tasks (as required)o To prepare and facilitate the archiving of essential clinical trial documents.o Collect information and data as required by the Lead Research Nurseo Ensure that scans are uploaded to trial specific electronic portals where required.o Manage incoming and outgoing mail (electronic mailbox & paper)o Arrange and book venues for meetings and interviews, coordinate diaries, prepare rooms appropriately and organise refreshments where necessary.
Apprenticeship Eligibility
Applicants Must
- Have lived in the UK/EEA for the last three years.
- Have the legal right to live and work in the UK for the duration of the apprenticeship.
- Not be undertaking another government-funded training programme.
- Not hold a qualification in the same subject at the same level or above.
- Good standard of general education (for example GCSE Maths and English or NVQ 3 or equivalent).
Must meets all government criteria for apprenticeship funding, including appropriate visa status, required period of UK residency, and no prior learning or experience at a level that would prevent funding approval.
- Please refer to the eligibility criteria set out in the Apprenticeship and Adult Skills Funding Rules 2026/27.
- Due to the high volume of enquiries, we are unable to respond to individual queries regarding eligibility.
About us
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
Job description
Job responsibilities
- For further information please refer to the job description and personal specification
- Communication & networking Act as a point of contact for the unit, dealing confidently and appropriately with telephone enquiries, referring to the appropriate member of the research team.
- Communicate with staff at all levels, both internal and external relating to research unit activities, regarding information which may be confidential and sensitive in nature.
- Service Delivery Provide administrative support to the Lead Research Nurse (diary management, meeting arrangements, document management etc).
- Support clinical staff with the management of documentation.
- Support and maintain unit systems/records.
- Support research staff with basic preparations for audits/inspections.
- Assist research team with provision of information when requested.
- Collate staff records of training (as required)
- General responsibility To be responsible for maintaining own professional development and be aware of current practices and future developments within the Trust and National Health Service.
To aid in the implementation of measures within the Unit as agreed with the Unit Head. To support the Clinical R&D Office as required. To take an active role in the Unit and the Trust as a member of a clinical research team. To help coordinate the Units research meetings ensuring accurate monitoring of theclinical trial portfolio. Any other duties that may be required that are consistent with the nature of the grade ofthe post.
We actively encourage applications from care leavers and care-experienced individuals. If you need any additional support during the application process, please contact our team.
Person Specification
Education/Qualifications
Essential
- Good standard of general education (for example GCSE or NVQ 3 or equivalent).
Experience
Essential
- Experience in administration role or equivalent education with transferable skills.
Skills/Abilities/Knowledge
Essential
- Good IT skills, including experience using Microsoft Office applications such as Word, Excel and Outlook.
- Good organisational and time management skills, with the ability to prioritise workload and meet deadlines.
- Ability to work accurately and efficiently under pressure, maintaining attention to detail.
- Ability to communicate effectively, both verbally and in writing
- Demonstrates can work effectively as part of a team and with staff at all levels.
- Commitment to handle patient data appropriately and maintain confidentiality in line with data protection requirements
- An interest in clinical research and its contribution to improving patient care.
- Demonstrates commitment to undertaking the apprenticeship alongside the role and engaging fully with the required learning and development.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Royal Marsden NHS Foundation Trust
Address
The Royal Marsden - Sutton
Sutton
SM2 5PT
United Kingdom
Employer's website
https://www.royalmarsden.nhs.uk/working-royal-marsden (Opens in a new tab)