About this role
Job summary
Please note that this vacancy may close earlier than the advertising closing date if a sufficient number of applications are received. We therefore encourage interested candidates to submit their application as soon as possible to avoid disappointment.
The Health, Safety and Medical Devices Administrator will work as a member of the Risk Management Team and provide comprehensive administrative support across the wider Risk Management portfolio.
The post holder will support the administration of Health and Safety, Fire Safety and Medical Devices governance systems and processes, ensuring that records, databases, compliance information and assurance documentation are maintained accurately and within required timescales.
The role will support the coordination of Medical Device Safety Alerts, Health and Safety, Fire and Security audits, inspections, meetings, training activities and governance requirements. The post holder will contribute to monitoring performance, maintaining records and supporting risk, safety and compliance processes across the Trust.
The role will also provide administrative support to the Risk Management Lead, Health, Safety, Security and Fire Team and Medical Devices Team, ensuring effective coordination of meetings, actions and reporting arrangements.
This post will also assist and provide administration and support for the management of the patient safety function and agenda when required.
Main duties of the job
- 1. Provide administrative support across the Risk Management portfolio.
- 2. Support the Risk Management Lead, Health, Safety, Security and Fire Team and Medical Devices Team.
- 3. Maintain electronic and paper filing systems ensuring records remain accurate and up to date.
- 4. Coordinate meetings, prepare agendas, distribute papers and take minutes where required.
- 5. Manage team mailboxes and ensure enquiries are responded to or escalated appropriately.
- 6. Support diary management and meeting coordination activities.
- 7. Provide administrative support for projects and improvement initiatives.
- 8. Support the administration of Health and Safety and Medical Devices governance processes.
- 9. Maintain Health and Safety and Medical Device action trackers and monitoring systems.
- 10. Coordinate Health and Safety audits, inspections and visits.
- 11. Coordinate the fire risk assessments schedule and support the Fire Safety Advisors to manage their diaries
- 12. Review and monitor the Fire Safety, and Health, Safety and Security email inboxes and action as required or pass on to relevant individuals to ensure responses are timely
More duties can be found within the Job Description.
About us
Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.
We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.
We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.
We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.
Please note, we may close this vacancy early if we receive a high volume of applications
Please note: If you use Artificial Intelligence (AI) as part of your application, we encourage you to review the Trust's guidance on the use of AI within the recruitment process. Further information can be found on Join Us :: Midlands Partnership University NHS Foundation Trust or www.mpft.nhs.uk/joinus
Job description
Job responsibilities
This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn
Please see Job Description and Person Specification for full details about the job. These can be found in attached documents.
Person Specification
Qualifications and Training
Essential
- NVQ Level 3 in Business Administration or relevant knowledge and experience.
- Evidence of continuous professional development.
Desirable
- Administration qualification.
- Knowledge of NHS governance systems.
- Training in health and safety or risk management administration.
Experience
Essential
- A good working and technical knowledge of IT software packages including Microsoft Word, Excel and Access.
- Experience of providing administrative support within a busy office environment.
Desirable
- Experience of Health and Safety or Medical Devices administration.
Skills, Knowledge and Abilities
Essential
- Ability to analyse and collate information
Desirable
- Knowledge and experience of IT systems specifically databases
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Midlands Partnership NHS Foundation Trust
Address
Midlands Partnership University NHS Foundation Trust HQ
Corporation Street
Stafford
ST16 3SR
United Kingdom
Employer's website
https://www.mpft.nhs.uk (Opens in a new tab)