Business Management Coordinator, Officer @ State Street

Role Summary

The Business Management Coordinator will support the Legal Business Enablement team by helping manage the day-to-day operational activities that enable the Legal department to run effectively. This role is an excellent opportunity to gain experience in business management, department operations, workforce administration, stakeholder coordination, and organizational support. Reporting to the Vice President, Legal Business Enablement, this role will help coordinate operational processes, maintain departmental resources and records, and assist with key business management activities across the Legal department, including budget tracking, financial reporting, and expense management.

Why This Role Matters

This role helps ensure the operational foundation of the Legal department remains organized, efficient, and well supported. By coordinating key business management activities, maintaining critical department resources, and supporting financial management, workforce, learning, and engagement initiatives, the Business Management Coordinator enables Legal leaders and teams to focus on delivering high-quality legal services while ensuring department operations run smoothly.

Key Responsibilities

Department Operations & Administration

• Support day-to-day operational activities across the Legal department
• Coordinate recurring business management processes and support special projects
• Assist in preparing reports, presentations, meeting materials, and status updates for leadership
• Help maintain departmental governance processes, operational records, and business management resources

Budget & Financial Management

• Support budgeting and expense-tracking activities related to departmental programs and services
• Drive financial reporting activities in coordination with department stakeholders
• Assist with budget planning and forecasting to support department priorities

Workforce & Organizational Support

• Maintain organizational charts, distribution lists, and department records
• Assist with position management and workforce administration processes
• Help coordinate space planning, seating arrangements, and real estate-related requests
• Support maintenance of workforce planning and organizational information

SharePoint & Resource Management

• Assist with maintaining Legal department SharePoint sites, resource pages, and content repositories
• Support updates to department resources, reference materials, and operational documentation
• Help ensure departmental information remains accurate, organized, and accessible
• Coordinate content reviews and updates across key department resources

Memberships, Subscriptions & External Programs

• Assist with management and tracking of department memberships, subscriptions, and renewals
• Coordinate administrative support related to sponsorships, professional associations, conferences, and industry events
• Maintain records, invoices, contracts, and key deadlines associated with external programs and vendors

Reporting & Business Support

• Maintain operational trackers and dashboards to support department planning and reporting
• Conduct research and data gathering to support decision-making and special projects
• Partner with stakeholders across Legal and corporate functions to support department initiatives

Skills & Experience

Core Qualifications

• Bachelor's degree
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills with a high attention to detail and ability to deliver on time
• Demonstrated ability to learn quickly and work both independently and collaboratively

Technical & Business Skills

• Proficiency in Microsoft 365 applications, including Excel, PowerPoint, Word, Teams, and SharePoint
• Strong analytical and problem-solving skills
• Ability to organize information, maintain records, and manage data accurately

What You'll Gain

• First-hand experience supporting the operations of a global Legal organization
• Exposure to budget and financial management, workforce planning, organizational management, department operations, and employee engagement
• Opportunity to work directly with leaders and stakeholders across Legal
• Development of project management, communication, reporting, and operational excellence skills
• Broad visibility into how a corporate Legal department operates and delivers value to the business

Salary Range

$65,000 - $113,750 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

For a full overview, visit https://hrportal.ehr.com/statestreet/Home.

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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