About this role
Position Description
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields.
Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
About the Department and/or College
The Whitacre College of Engineering (WCOE) was one of the university’s original four colleges founded in 1925 and later renamed in honor of Edward E. Whitacre, Jr. The WCOE has seven departments and approximately 5900 undergraduate and over 1000 graduate students. There are over 200 faculty/instructors and over 100 staff in the college. “We are a regionally rooted first class engineering college with national and worldwide impact.”
The Dean's Office in the Whitacre College of Engineering (WCOE) is dedicated to the success of our faculty, students and staff. This team serves as the leadership and operational hub of the college, guiding academic programming, faculty affairs, research initiatives, and student support, while balancing essential administrative functions. We value dedication, integrity, and hard work, fostering a supportive community that encourages collaboration, creativity and effectiveness. We believe our roles are crucial to the functioning of the entire college. Its leadership shapes the educational experience for students, drives impactful research, manages resources effectively, and ensures that the college maintains strong ties to industry, the community, and our alumni.
Major/Essential Functions
In this position, you will be the first welcoming contact as visitors arrive in the Dean's Office. You will provide clerical support to the Sr. Associate Dean, Associate Dean for Research and Graduate Programs and Director of Alumni Relations. Major/Essential Functions are:
Assists in scheduling and meetings for Tenure and Promotion Processes; Third year and Post tenure reviews, organizes and processes documentation related to Tenure and Promotion, Third Year and Post Tenure
Provide administrative/clerical support for Sr Associate Dean, Associate Dean for Research & Graduate Programs, Director of Alumni Relations, and other college staff.
Assists the Senior Associate Dean and Associate Dean for Research & Graduate Programs with meetings or reviews related to Lecturers and Professors of Practice directly reporting to Deans Office
Provides staff support to the Faculty and Staff Award Committees. Prepares time sensitive correspondence, coordinates award packages, analyzes and corrects award applications as required improving original product and coordinates awards committee meetings.
Coordinates scheduling, record notes and publishes minutes of Accreditation Board for Engineering and Technology (ABET) or other accreditation meetings
Assists with arrangement and execution of WCOE functions and events.
First contact to the Dean's office for many faculty and engineering graduate students setting positive tone for the department.
Serve as the primary liaison between the college’s development and Alumni Relations team, the Scholarship Office, academic departments, and scholarship committees regarding scholarship administration and stewardship.
Knowledge, Skills, and Abilities
- Excellent Communication skills. Ability to work with a various group of students, faculty, and staff. Detail oriented approach in reviewing documents. Ability to take initiative.
- Proficiency in the Microsoft Office Suite including Excel, Word, PowerPoint, Forms, Outlook, and Teams. Strong technical skills including the ability to work with and troubleshoot basic technology, convert and format documents, add signatures to PDFs, and operate equipment for meetings and presentations.
Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.
Preferred Qualifications
- Experience in a higher education setting.
- Experience with TTU systems including Emburse (Travel & Pcard), TechBuy, Cognos, ARM, Scholarship Universe, etc.
- Available to interact via email and/or phone most of the time
Safety Information
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.