About this role
Job summary
Please also note that we are unable to offer visa sponsorship for this role. Applicants must have the existing right to work in the UK without sponsorship.
Salary - £12,730 - £15,912 pa (depending on hours)
Hours - 18 - 22.5 hours per week
Holiday - 25 days (increasing to 27 after 5 years and 31 after 9 years) plus 8 bank holidays
Main duties of the job
Role Purpose
Assisting in the efficient day to day operation of the Finance department, mainly dealing with monthly Payroll, annual budget production, retail sales data, processing purchase orders, dealing with stock accounting, retail Gift Aid database - Eproductive (EPR) system input, and providing cover for the Finance Officer.
About us
We have an amazing multi-disciplinary team who all work together ensuring that the patient is central to everything we do.
Our Vision is ...
That every person living with or affected by a life limiting condition will be offered choice and access to excellent end of life and bereavement care.
Our Values are
- COMPASSION
- ACCESSIBILITY
- RESPECT
- EXCELLENCE
- SPARK
The Hospice stands in beautiful well maintained grounds. Our building is modern and light with each bedroom having a garden view. We offer free parking and an amazing onsite cafe.
Job description
Job responsibilities
MAIN RESPONSIBILITIES
Monthly payroll
Extract information from the HR System (SMI) to input bank, overtime and enhanced hours for Clinical staff
Check and Input overtime from monthly timesheets and mileage and expenses claims for approved documents
Check and Input of all salaries, pensions, hourly rates, overtime, bank and enhanced hours
Check and Input of starter/leaver, sickness, leave and statutory payments
Transfer all data to Payroll Service provider (PSP)
Check all processed data from PSP
Liaise with Finance Manager to finalise payroll.
Update master salaries spreadsheet with all current staff and salaries/rates of pay
Retail sales
Weekly Input of Retail sales data into Financial System from EPR, including journals, invoices and payments
Prepare periodic Council Recycling Credits Claim
Update EPR with donor detail changes and sales data corrections.
Extract reports from EPR to submit to other department
Processing donations
To process incoming donations - cash, cheques, BACS, card payments and online.
Setting constituents up on Raisers Edge, adding consent, gift aid and donation.
Sending appropriate response within a five-day service level liaising with fundraising on thanking reports/queries to ensure appropriate thanking/receipting.
Preparing all donations for banking, completing bank pay in slips and banking of weekly donations.
Logging of fundraising post and completing daily banked gifts.
Scan and file correspondence (incoming or outgoing) to CRM Raisers Edge. (NB this is also in the Supporter officer post to do with other types of interaction.
Fundraising income support
Completing regular giver donations payment reports and associated tasks.
Preparing floats for events and management of fundraising office floats and reconciliation.
Stock Accounting
Prepare all monthly stock-take spreadsheets
Ensure all stock returns are completed correctly and that spreadsheets reconcile to summary
Input Stock accounting adjustments to financial system.
Reconcile to Stock Account in Balance Sheet.
Annual Budget Preparation
Assist with production of budget figures as required
Input figures to financial system and reconcile budget figures to Master Budget
Other responsibilities
Input and production of Purchase Orders (POs) on financial system
Process Petty Cash paperwork
Regularly file purchase invoices and other finance documents
Archive supplier and Gift Aid data as required Keeping up to date with mandatory training
Provide cover for the essential day to day duties of the Finance Officer role.
General
To uphold the Hospices vision and values at all times
Carry out all duties in accordance with the Hospices policies and procedures including but not limited to health & safety, code of behaviour, confidentiality and equality, diversity & inclusion.
Promote awareness of the Hospice, its services and its strategy.
Work collaboratively and respectfully with all staff, volunteers and supporters of the Hospice.
Promote and support the safeguarding of vulnerable adults, young people and children, observing and adhering the Hospices policies on safeguarding.
Information Security, Confidentiality, and Records Management: The role requires adherence to organisational policies concerning information security, data privacy, and confidentiality. The employee is responsible for safeguarding sensitive information, ensuring secure handling and storage of records, and maintaining compliance with applicable data protection regulations. This includes actively participating in Information Governance training, reporting potential security incidents, and managing records in accordance with Tapping Houses Retention Archiving and Destruction of All Hospice Records Policy.
Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role.
This job description is not intended to be exhaustive and will be reviewed periodically to ensure that the needs of the service are being met.
Person Specification
Qualifications
Essential
- An excellent standard of English and Maths -
- GCSE grade C or above (or equivalent)
- Recent working knowledge of payroll practices and procedures
- Good knowledge of accounting principles
Desirable
- Full or part accountancy qualification
Experience
Essential
- Previous recent experience of working in a
- similar role
- Knowledge of accounting software
- Good working knowledge of Excel
- Ability to communicate effectively at all levels
- Experience of dealing with confidential and
- sensitive information
- Ability to manage own workload and priorities
- Ability to work under pressure and to time
- scales
- Demonstrate a high level of attention to detail
Desirable
- Knowledge
- and
- experience of
- Gift Aid
- schemes and
- systems
- Working
- knowledge of
- other
- Microsoft
- applications
- (word)
- Experience of
- producing
- reports for ad
- hoc queries
- and/or
- management
- accounts
Personal Attributes
Essential
- Team player
- Proactive and flexible
- Adaptable to change
- A commitment to Continuing Professional
- Development (CPD)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Tapping House
Address
Wheatfields
Hillington
King’s Lynn
Norfolk
PE31 6BH
United Kingdom
Employer's website
https://www.tappinghouse.org.uk/ (Opens in a new tab)