About this role
Job summary
Are you an experienced Clinical Coder, Medical Secretary NHS Administrator looking for a varied and rewarding role within a friendly and supportive GP Practice? We are seeking a motivated and detail-oriented Medical Clinical Coder / Administrator to join our dedicated team and play a vital role in supporting both patient care and practice performance.
This is an exciting opportunity to join a well-established, forward-thinking practice where your skills and experience will be highly valued. Working as part of a supportive multidisciplinary team, you will help ensure the accuracy of patient records, support clinicians with essential administrative and secretarial functions, and contribute to the delivery of safe, effective, and high-quality patient care.
At Ashcroft Surgery, we are committed to investing in our staff and fostering a positive working environment where colleagues feel supported, respected, and encouraged to develop professionally. If you are highly organised, thrive in a busy healthcare setting, and are looking to make a meaningful contribution within primary care, we would love to hear from you.
Main duties of the job
This is a varied and rewarding role within a busy GP practice, combining clinical coding, medical secretarial and administrative responsibilities. Working as part of a supportive multidisciplinary team, you will help ensure patient records are accurately maintained, clinical information is managed effectively, and essential administrative processes run smoothly.
The successful candidate will be highly organised, able to manage competing priorities, and confident working with clinical systems and healthcare professionals. This is an excellent opportunity for someone with primary care experience who enjoys working in a fast-paced environment and wants to make a meaningful contribution to patient care and practice performance.
About us
Ashcroft Surgery is a friendly, forward-thinking and well-established GP practice serving over 9,000 patients in Eccleshill, Bradford. Our dedicated multidisciplinary team includes GP Partners, Salaried GPs, Practice Nurses, Healthcare Assistants, and an experienced administration and reception team, all working together to deliver high-quality, patient-centred care
We are a proud training practice committed to supporting learning and professional development across all staff groups, with a range of additional healthcare services creating a diverse and collaborative working environment.
At Ashcroft Surgery, we value teamwork, respect and continuous improvement. We offer a supportive and inclusive culture where staff wellbeing is prioritised, contributions are recognised, and professional development is encouraged. Our low staff turnover reflects our strong team spirit and positive working environment, making Ashcroft Surgery an excellent place to build a rewarding career in primary care.
Job description Job responsibilities
Are you an experienced Clinical Coder, Medical Secretary or NHS Administrator looking for a varied and rewarding role within a friendly and supportive GP Practice?
We are seeking a motivated and detail-oriented Medical Clinical Coder / Administrator to join our dedicated team and play a vital role in supporting both patient care and practice performance.
This is an exciting opportunity to join a well-established, forward-thinking practice where your skills and experience will be highly valued. Working as part of a supportive multidisciplinary team, you will help ensure the accuracy of patient records, support clinicians with essential administrative and secretarial functions, and contribute to the delivery of safe, effective and high-quality patient care.
At Ashcroft Surgery, we are committed to investing in our staff and fostering a positive working environment where colleagues feel supported, respected and encouraged to develop professionally. If you are highly organised, thrive in a busy healthcare setting and are looking to make a meaningful contribution within primary care, we would love to hear from you.
Main Duties of the JobThis is a varied and rewarding role within a busy GP practice, combining clinical coding, medical secretarial and administrative responsibilities. Working as part of a supportive multidisciplinary team, you will help ensure patient records are accurately maintained, clinical information is managed effectively, and essential administrative processes run smoothly.
Key responsibilities include:
Clinical CodingAccurately extract and clinically code information from hospital correspondence, clinic letters, discharge summaries and other patient documentation using SNOMED coding standards.Maintain accurate and up-to-date electronic patient records.Identify and action relevant clinical information to support patient care and quality outcomes.Ensure coding is completed in a timely manner and in accordance with practice protocols.Medical Secretarial DutiesProcess referrals using NHS e-Referral Service (e-RS) and other referral pathways.Manage incoming clinical correspondence and distribute appropriately.Track and follow up referrals, appointments, investigations and outcomes.Support clinicians with administrative and secretarial tasks as required.Liaise with hospitals, community services and external healthcare providers.Administrative ResponsibilitiesProcess patient registrations, deductions and record transfers.Support clinical and non-clinical staff with day-to-day administrative tasks.Assist with practice audits, recalls and data quality work.Maintain accurate records and ensure compliance with GDPR and confidentiality requirements.Monitor and action tasks within the clinical system in a timely manner.Support achievement of contractual requirements including QOF, Enhanced Services and other practice targets.General ResponsibilitiesWork collaboratively within the multidisciplinary team.Contribute to continuous improvement initiatives and practice development.Adhere to all practice policies, procedures and information governance standards.Undertake training relevant to the role and maintain professional knowledge and skills.The successful candidate will be highly organised, able to manage competing priorities, and confident working with clinical systems and healthcare professionals. This is an excellent opportunity for someone with primary care experience who enjoys working in a fast-paced environment and wants to make a meaningful contribution to patient care and practice performance.
Person Specification
Qualifications Essential
GCSEs (or equivalent) in English and Mathematics at Grade C or above. Good standard of general education. Good IT skills including Microsoft Office applications. Previous experience working within an NHS GP Practice or healthcare environment. Experience of clinical coding and maintaining accurate patient records. Experience using clinical systems, including SystmOne. Experience handling confidential patient information in accordance with GDPR and Information Governance requirements. Experience undertaking administrative duties within a busy office or healthcare setting. Ability to prioritise workload, manage competing demands and meet deadlines. Understanding of medical terminology. Excellent attention to detail and accuracy. Strong communication and organisational skills. Ability to work independently and as part of a multidisciplinary team. Knowledge of QOF, Enhanced Services and data quality processes.
Desirable
Accredited Clinical Coding qualification. Medical terminology experience Previous experience working in Primary Care. Experience using NHS e-Referral Service (e-RS). Experience of medical secretarial duties.
Experience Essential
Experience working within an NHS GP Practice or healthcare environment. Experience of clinical coding and maintaining accurate patient records. Experience using clinical systems, including SystmOne. Experience handling confidential patient information in accordance with GDPR and Information Governance requirements. Experience undertaking administrative duties within a busy office or healthcare setting. Experience processing clinical correspondence, including hospital letters and discharge summaries. Experience working with medical terminology. Experience supporting clinicians and healthcare professionals with administrative tasks. Experience prioritising workload managing competing demands and meeting deadlines. Experience working accurately and efficiently in a fast-paced environment.
Desirable
Experience working in a GP Practice. Experience using NHS e-Referral Service (e-RS). Experience of medical secretarial duties. Experience processing referrals and managing referral pathways. Experience supporting QOF Enhanced Services and data quality initiatives. Experience undertaking clinical audit or data quality work. Experience using SNOMED CT clinical coding. Experience managing patient registrations and record transfers. Experience liaising with hospitals, community services and external healthcare providers.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Ashcroft Surgery
Address Newlands Way
Bradford
West Yorkshire
BD10 0JE
United Kingdom
Employer's website https://www.ashcroftsurgery.co.uk (Opens in a new tab)