About this role
Job summary
The role is to provide reception and administration duties for 12 months maternity cover. You will be working within an established and friendly team.
hours : Monday 15:00 - 19:00 and Friday 07:45-13:00 13:45 - 19:00
total 14.5 hours
Main duties of the job
your main duties will be to:
deal with enquiries at the front desk
speak with patients and other service users on the telephone
support the doctors and nurses with administration tasks
About us
we are a doctors surgery situated in the village of Abbots Langley. the team comprises of 3 GP partners and 3 salaried GPs. further clinicians include, nursing team, paramedic, Advanced Nurse Practitioners and MSK specialists. The Clinical team is fully supported by our well established and friendly administration team.
We all work together to provide the best care for all our patients and the wellbeing of all the team.
Job description
Job responsibilities
Job Summary
We are looking to appoint a Care Co-ordinator to join our Patient Experience Team at our busy GP practice who will be the first point of contact for patients, contractors, and visitors as well as carrying out general office management tasks.
You will be responsible for the general administrative and reception duties within the Practice and work with our established processes, policies, and procedures to provide a comprehensive high-quality service and deal efficiently and courteously with patient enquiries.
You will have excellent communication skills, a compassionate and friendly nature who can operate in a busy environment with a range of people and professions, as you will be working in our clinical and administration teams.
Your regular duties in this role will be dealing with telephone, face to face and electronic enquiries, booking and/or amending patient appointments and home visits, contacting patients to provide information from the clinical team and assisting patients to access our services and those available in the wider community.
This role is ideal for someone who is highly organised and an effective communicator who can provide a professional and warm welcome to our patients, ensuring every contact is of the highest quality.
IT skills are essential, as you will be regularly creating searches, data input, utilising self-book technology and monitoring our achievements and progress against national, local, and internal targets. You will also process prescription requests and provide a full administrative and secretarial service.
Job Responsibilities
RECEPTION
Receiving patients, consulting with members of practice team
Processing personal and telephone requests for appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional.
Register new patients, temporary residents, and any requiring immediate and necessary treatment, carefully checking all details for accuracy and enter on computer registration link.
Taking messages and passing on information
Managing incoming electronic data including clinical documents, patient requests/emails, virtual data, and medication requestsEnsure that system is operational at the beginning of each day and switched over to night service and that the answer phone operational at the end of each day.
GENERAL ADMINISTRATION
Opening up/locking up of practice premises and maintaining security in accordance with practice protocols
Processing and distributing incoming and outgoing mail.
Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.
Providing clerical assistance to practice staff as required, including word/data processing, filing, photocopying, and scanning.
Ordering and monitoring of stationery and other supplies
Keeping the reception area, notice boards, leaflet etc. tidy and presentable.
Cover sickness/annual leave and work reasonable overtime when required, including some weekends.
Perform any other relevant and reasonable duties that may be requested by the lead receptionist, practice manager or partners.
Undertake statutory and mandatory training as required.
APPOINTMENT SYSTEM MANAGEMENT
Book/edit/cancel appointments and recalls ensuring sufficient information is recorded to retrieve medical record.
Ensure full optimisation of appointments.
Monitor effectiveness of the system and report any problems or variations required.
Arrange transport to hospital appointments for housebound patients.
MEDICAL RECORDS MANAGEMENT
Ensure that all records are accurately compiled in advance for each consulting session.
Ensure correspondence, reports, results, etc., are filed in correct record.
Processing repeat prescriptions in accordance with practice guidelines
Handing completed repeat prescriptions to patient and checking names and address.
Person Specification
Qualifications
Essential
- A good level of general education including English and maths.
- Experience of at least 2 years of reception work.
Desirable
- experience of working in primary care
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Vine House Health Centre
Address
87-89 High Street
Abbots Langley
Hertfordshire
WD5 0AL
United Kingdom
Employer's website
https://www.vinehouse.org/ (Opens in a new tab)