About this role
Job summary
NHS South Yorkshire Integrated Care board is seeking a Finance Assistant to support the delivery of a reliable and effective finance service across NHS South Yorkshire ICB. This role will suit someone who is organised, accurate and confident working with financial information, spreadsheets and finance systems.
The postholder will help process, reconcile and report financial information in line with agreed timescales, supporting invoice processing, journals, requisitions, purchase orders and general finance administration. This is an opportunity to contribute to robust financial management, work collaboratively with colleagues and providers, and support the wider objectives of the finance team.
Main duties of the job
The postholder will provide clerical and financial administration support to the finance team, ensuring that financial information is processed accurately and deadlines are met.
Key duties will include processing and checking invoices, validating supporting information, raising requisitions, creating purchase orders, clearing supply process queries, preparing and uploading journals, maintaining spreadsheets and supporting ledger reconciliations.
The role will involve liaising professionally with internal colleagues, suppliers, providers and customers to resolve queries and obtain appropriate information. The successful candidate will need good communication and data entry skills, attention to detail, the ability to prioritise workload and a flexible approach to supporting the wider team.
About us
NHS South Yorkshire Integrated Care Board oversees health and social care for a population of 1.4m people. Working through our 4 places, Barnsley, Doncaster, Rotherham, and Sheffield, we are building on the strengths, capacity and knowledge of all those directly involved with our local communities to deliver our four key aims of Improving outcomes in population health and healthcare; Tackling inequalities in outcomes, experience and access; Enhancing productivity and value for money; and Helping the NHS support broader social and economic development.
Our near 1,000 staff are committed to addressing the broader health, public health, and social care needs of the population across South Yorkshire through our values of One Team, Empowered and Innovative. We work as a key partner with the Integrated Care Partnership (ICP) of health and care providers within the South Yorkshire Integrated Care System (ICS) to collectively deliver health and care services that meet the needs of the local population. In total there are 186 GP practices in the region, 72,000 health and social care professionals working across seven NHS trusts and four local authorities, and a further 6,000 voluntary, community and social enterprise sector (VCSE) organisations. We work alongside all these colleagues through local councils, our VCSE partners and other partners to address health inequalities and wider determinants of health in South Yorkshire.
South Yorkshire ICB is a Disability Confident Employer
Job description
Job responsibilities
The Finance Assistant will support the team in providing a reliable and effective clerical and financial administration service.
Main responsibilities will include processing non-purchase order invoices, checking charges and coding, supporting reconciliations between finance ledger reports and spreadsheets, identifying coding or payment discrepancies and escalating issues that cannot be resolved independently.
The postholder will investigate supplier and staff queries, request backing information where required, advise on finance coding and support timely resolution of payment queries.
They will maintain and update monitoring spreadsheets, prepare and upload journals, support month-end ledger close-down activity, process recharge invoices and assist with the production of budget working papers and routine forecast information.
The role will also include general administrative support such as maintaining filing systems, arranging meetings, preparing agendas and minutes, supporting department initiatives and providing reception or administrative cover where required.
The postholder will plan and prioritise their own workload to meet monthly, quarterly and annual finance deadlines, work within agreed procedures, contribute to service improvement and demonstrate the organisations values, including collaboration, accountability, inclusion and continuous improvement.
Person Specification
Other
Essential
- An ability to maintain confidentiality and trust.
- Good time keeping.
- Flexible approach to work.
Communication Skills
Essential
- Clear communicator with good writing, data entry and telephone skills
- Ability to work effectively as part of a team
- Problem solving skills
Qualifications
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Demonstrable experience of working in an administrative environment and working with computerised data systems
- Working knowledge of Microsoft Office including Word and Excel
Desirable
- Understanding of Data Protection legislation
- Experience of working in a health care environment
Autonomy
Essential
- Able to work on own initiative, organising and prioritising own workload to set deadlines
Equality and Diversity
Essential
- Understand of and commitment to equality of opportunity and good working relationships
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
NHS South Yorkshire Integrated Care Board
Address
Eyre Street
Sheffield City Centre
Sheffield
South Yorkshire
S1 3FG
United Kingdom
Employer's website
https://southyorkshire.icb.nhs.uk/ (Opens in a new tab)