About this role
Position Description
Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independent performing highly responsible and confidential clerical duties. May be required to supervise clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work.
Performance evaluation is based on the coordination and accomplishment of office activities within established policies
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields.
Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
Major/Essential Functions
- Manage and maintain departmental calendars, schedules, and appointments.
- Coordinate and arrange meetings, conferences, and travel arrangements.
- Handle departmental incoming and outgoing communications, including phone calls, emails, and mail.
- Provide general administrative support to department staff. Maintain compliance required for Human Resources for immigration and other personnel forms.
- Process purchase orders, invoices, and expense reports. Process travel expense report and related authorizations.
- Maintain accurate and organized filing systems (electronic and physical).
- Coordinate and manage office supplies and equipment. Assist with the setup and maintenance of office space.
- Assist with the logistical planning and execution of departmental events.
- Maintain departmental inventory and surplus. Serve as the departmental liaison with IT on issues that occur with departmental equipment.
- Perform other duties as assigned by the supervisor.
Knowledge, Skills, and Abilities
- Excellent written and verbal communication skills, including the ability to compose professional correspondence and reports.
- Strong organizational and time-management skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to learn new software and technology quickly.
- Strong attention to detail and accuracy in all work.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to exercise sound judgment.
- Knowledge of basic office procedures and practices.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent interpersonal skills and the ability to interact effectively with various individuals at all levels.
- Knowledge of basic accounting and budgeting principles.
Required Qualifications
Proficiency in written and mathematical processes that may be reflected by the completion of high school or the equivalent. Four years progressively responsible clerical experience, including one-year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.
Preferred Qualifications
- Bachelor's degree in business administration or a related field.
Safety Information
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.