About this role
BE AN ESSENTIAL PART OF EVERYDAY LIFE
DHL Supply Chain is the world’s leading contract logistics provider that combines value-added and management services with fulfilment and distribution. At DHL Supply Chain we are committed to looking after tomorrow & today with our Environment, Social, and Governance (ESG) strategy.
So, what's it like to work for DHL Supply Chain? At DHL we’re proud of our international reach as it brings together people with a wide range of skills, experiences, cultures, and viewpoints. We see the diversity of our employees as a genuine strength and we’re proud of our supportive work environment where employees are given the tools and training, they need to learn, grow and succeed.
We are offering an exciting opportunity for the position of Finance Assistant. In this position you will play a crucial role to support our vision of becoming a Great place to work for all.
Vacancy
Finance Assistant
Role Outline
Full Financial Responsibility for order entry and BU-Oracle Cost Centre allocations.
To provide support to the DC Accountant.
To ensure timeously and accurate billing to customers.
Key Responsibilities
- Performance of financial function for order entry.
- Create purchase orders on Oracle.
- Verify and match invoices to purchase orders, solve any discrepancies.
- Process purchase order discrepancies on Oracle.
- Process invoices from suppliers on the Oracle financial system.
- Print Oracle purchase order summary and follow up on clearing it.
- File financial documentation.
- Accurately update daily accounts expenditure file.
- Handle Supplier queries.
- Accurately update daily detailed labour spreadsheets
- Collation, preparation and analysis of consumable information to determine usage for budget purposes.
- Preparation of monthly accruals and allocation journals.
- Administering of open book invoice processing.
- Administering of credit card expenditure by management.
- Co-ordinate and monitor performance against budgets and monthly LE's.
- Preparation of all documentation required to be sent to Shared Services Centre (SSC) for capture and / or processing of payments.
- Handling of customer queries
- Analysis of weekly/monthly expenditure.
- Preparation of weekly/monthly flash.
- Administer finance processes and policies related to two or more of the Finance Job Families (e.g. a combination of RTR,
PTP and Controlling activities) for the defined organization under supervision
- Assist Accountant with Forecasting/Budgeting
- Preparation of all CAPEX forms for the Fixed Asset register.
- Provide support to management / DC Accountant on financial and operational issues and reporting.
- Perform other administrative duties that may fall outside the above.
PDHL Core Competencies & Skills.
- Maintains effective relationships with customers
- Develops / Delivers high quality / innovative products, services or solutions
- Focuses on customer needs and gains their commitment
- Gains management / colleague support to meet customer needs
- Ensures strategies / plans are aligned and reflect others views
- Develops strategies / plans aligned to broader organizational strategy
- Communicates strategy
- Establishes clear, challenging and achievable objectives
- Aligns resources and the organization within own area of responsibility to achieve objectives
- Regularly reviews and communicates progress against objectives and adjusts as needed
- Champions continuous improvement and innovation
- Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others
- Provides candid / regular feedback
- Supports the development of others
- Inspires others to develop themselves
- Conveys a clear sense of personal goals and values
- Actively seeks feedback to improve performance
- Develops new skills and modifies behaviours based on feedback
- Takes personal responsibility for career and development
Skills/Experience
- Sound Interpersonal skills, strong analytical ability
- Effective communication skills
- Achievement knowledge and skills
- Administrative knowledge and skills
- Accurate data capturing
- Attention to detail
- Well organised
- Ability to work under pressure
Computer knowledge and skills
Qualifications
- Matric
- Relevant Degree or Qualification
Languages
English - verbal and written.