Academic Admin Coordinator @ Employer_25898

Position Description

Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.

Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Major/Essential Functions

• Provide routine administrative support for multiple WLHSDM clinical and biomedical faculty by acquiring materials pertinent to lectures such as but to limited to providing copies, creating forms and documents, building presentations, and uploading and navigating information onto curriculum software (i.e. PowerPoint, Kahootz, Kaltura, PollV, etc.).
• Provide excellent customer service as the point of contact for the faculty ring or front desk when answering telephone, directing inquiries, and greeting all guests in the restricted area.
• Provide support in management of clinical faculty scheduling.
• Determine the type of AV support required for all events, meetings and educational activities, providing support by reserving meeting rooms, submitting work orders and manage catering for clinical education meetings and events.
• Oversee upkeep of the faculty community area and copy center, and maintain adequate stock levels of office supplies to ensure productive office environment for faculty.
• Serve as a shopper on TechBuy for office supplies and communicate the need for equipment tags and verification with the Property Management Inventory System.
• Serve as a shopper on TechBuy for purchasing, reimbursements, and/or other faculty related expenditures.assigned.
• Responsible for submitting all Travel Reports for clinical faculty by collecting = travel materials, approvals, reimbursements reconciliations, etc.
• Adhere to state purchasing guidelines and institutional processes and deadlines.
• Provide administrative support for the Office of Clinical Education for the WLHSDM and comply with all policies and procedures and institutional and departmental guidelines.
• Supports administrative functions and operations for the Office of Clinical Education as assigned. Should be able to accomplish tasks in a timely manner as requested by direct supervisor. Demonstrate flexibility and team orientation by efficiently and effectively performing other tasks or duties as may be assigned.
• Remains current with all licensures, certifications and mandatory compliances and trainings required of this position.
• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree in a related field plus one (1) year related experience; OR
• Combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

• Proficient in MS Access, Word, Excel, Power Point, Outlook.
• Willing to learn more job specific programs.
• Excellent written and oral communications skills.
• Excellent typing and note-taking skills.

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.