Talent Acquisition Coordinator (Maternity Cover) @ Bath Spa University

Post Title: Talent Acquisition Coordinator (Maternity Cover) Department: Human Resources Line Manager: Talent Acquisition Team Leader Salary Grade: £30,869, Grade 5 Contract Type: Fixed Term (12 to 15 months) Location: Hybrid, based in Canary Wharf, London Job Purpose To support the delivery of a professional, efficient and candidate focused recruitment service across academic and professional services vacancies.

• The role coordinates recruitment activity from advertising through to appointment, maintains accurate recruitment records and candidate communications, and supports fair and consistent selection and pre-employment processes.
• Working closely with the Talent Acquisition Team Leader and Hiring Managers, the postholder also contributes to recruitment reporting, proactive talent pipelines and continuous improvement.
• Coordinate recruitment activity across academic and professional services vacancies, supporting the recruitment process from approved vacancy advertising through to appointment in line with agreed procedures and timelines.
• Coordinate the advertising of approved vacancies through Pinpoint, careers platforms and other appropriate recruitment channels, ensuring vacancy information and candidate facing content are accurate and up to date.
• Manage vacancies and candidate activity through Pinpoint, maintaining accurate candidate records, vacancy stages, recruitment documentation and communications throughout the recruitment lifecycle.
• Review and screen applications against agreed essential and desirable criteria, and support Hiring Managers with fair, consistent and evidence based shortlisting using agreed scorecards and selection criteria.
• Coordinate interviews and selection activity, including candidate and panel liaison, interview scheduling, preparation of relevant documentation, participation in interviews where required and accurate recording of recruitment outcomes.
• Act as a key point of contact for candidates, providing clear, professional and timely communication throughout the recruitment process, including interview invitations, outcome communications and conditional offer documentation, to support a positive candidate experience.
• Undertake relevant pre employment and Right to Work checks within the Talent Acquisition remit, ensuring appropriate documentation is obtained and recorded, and complete an accurate handover of successful candidates to the relevant HR or onboarding team.
• Build and maintain effective working relationships with Hiring Managers and other key stakeholders, providing guidance on recruitment processes, timelines and candidate progress, and escalating risks, exceptions or compliance concerns to the Talent Acquisition Team Leader where appropriate.
• Support high volume and priority recruitment campaigns across departments, programmes or locations, effectively managing competing vacancies, candidate activity and deadlines to meet workforce requirements.
• Support proactive recruitment activity, including candidate sourcing, talent pooling, pipeline initiatives and employer brand activity, to help build suitable candidate pipelines for current and future recruitment needs.
• Maintain accurate recruitment data and prepare reports, Excel trackers, data summaries and other monitoring tools as required to support vacancy oversight, recruitment planning, performance monitoring, governance and informed decision making.
• Contribute to recruitment projects, process improvements, templates and consistent ways of working across the Talent Acquisition function, and complete relevant recruitment, compliance, systems and professional development training as assigned by the Talent Acquisition Team Leader.