About this role
Job summary
This role is designed to support the South West Critical Care Network, in terms of administration and meeting management and reporting. The post will require flexibility to work in various sites across the South West and some working from home. The role is varied, in a small team, but has the opportunity to offer a varied day - no day is the same ! You will be expected to be proactive and take initiatives individually and as part of a team. Key working relationships will include senior managers, ODN Executive Board members, sub-groups, and other personnel from Trusts and the public across the South West. There will be a requirement of cross cover working with other South West Operational Delivery Networks. The post will involve travel and the ability to drive is essential.
Main duties of the job
This post will support the administration for the South West Operational Delivery Network (ODN) to deliver whole system work programmes. The successful candidate will work as part of the ODN team, providing a comprehensive secretarial and administrative support service to the management team for the SW Adult Critical Care Operational Delivery Network. the ability to set up, record and transcribe meetings using Microsoft teams is important as is the ability to take minutes of meetings for sharing. you will need to have proven administration experience.
About us
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that theSouth Westhas to offer.
Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit andretaina workforce whichrepresentsthe rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your applicationin order toensurewe'remeeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Person Specification
Education and Qualifications
Essential
- Experience of office management and administration support
- RSA 3 word processing/typing or equivalent level of qualification
- As a minimum to be educated to GCSE (or equivalent) standard with a pass (C or above ) in English
Knowledge and experience
Essential
- Experience in providing a comprehensive PA/secretarial service to a senior manager or team.
- Experience in use of Word, Outlook email/calendar, Excel, and PowerPoint and in using Publisher to produce ODN Newsletters
- Evidence of working in a demanding environment
Desirable
- Experience of working within a clinical network
- Experience of working in the NHS
- Experience in using and maintaining a website.
- Experience of using simple databases for data entry
Skills and ability
Essential
- Able to prioritise and manage a large conflicting workload with an ability to work on own initiative
- Demonstrates a good understanding of the importance of confidentiality and data protection
- Excellent telephone/communication and interpersonal skills
- Ability to effectively coordinate meetings and diary commitments, time management skills and attention to detail
- Ability to work autonomously and be part of a team
- Friendly and approachable manner, polite, sympathetic, patient and diplomatic
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Bristol NHS Foundation Trust
Address
Bristol Royal Infirmary
Bristol
BS13NU
United Kingdom
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)