About this role
Job summary
To be responsible for undertaking a wide range of reception duties and the provision of general support to the multidisciplinary team. Duties can include but are not limited to, greeting and directing patients, effective use of the appointment system, booking appointments, processing of information and assisting patients as required. To act as the central point of contact for patients, the distribution of information, messages and enquiries for the clinical team, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers.
Main duties of the job
The following are the core responsibilities of the receptionist. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
a. Maintaining and monitoring the practice appointment system
b. Process personal, telephone and e-requests for appointments
c. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
d. Signpost patients to the correct service
e. Initiating contact with and responding to, requests from patients, team members and external agencies
f. Photocopy documentation as required
g. Data entry of new and temporary registrations and relevant patient information as required
h. Input data into the patients healthcare records as necessary
i. Distribute forms to the administrative team
j. Manage all queries as necessary in an efficient manner
k. Maintain a clean, tidy, effective working area at all times
l. General filing and organisation of patient records
m. Monitor and maintain the reception area and notice boards
n. Support all clinical staff with general tasks as requested
o. Dealing with tasks
p. Scanning of patient related documentation and attaching scanned documents to patients healthcare records
q. Complete opening and closing procedures in accordance with the duty rota
About us
Westcroft Health Centre is an established medical practice and we are committed to remain a professional and effective team, supporting each other to put patients at the heart of all we do.
Job description
Job responsibilities
The role is 27.5 hours a week with a alternating rota with AM and PM shifts.
07:45am - 1:15pm / 1:15pm - 06:45pm
Person Specification
Knowledge and Skills
Essential
- Experience of working with the general public
- Excellent communication skills (written and oral)
- Clear, polite telephone manner
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Ability to follow policy and procedurePolite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Desirable
- Experience of administrative duties
- Experience of working in a health care setting
- Strong IT skills
- Competent in the use of Office and Outlook
- SystmOne
- Problem solving & analytical skills
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- GCSE Mathematics & English (C or above)
Other
Essential
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
WESTCROFT HEALTH CENTRE
Address
1 Savill Lane
Westcroft
Milton Keynes
MK4 4EN
United Kingdom
Employer's website
https://www.westcrofthealthcentre.com/ (Opens in a new tab)