Senior Executive - Facilities @ Quest Global

Job Requirements

Role Summary

We are looking for a proactive and detail-oriented Facilities Professional to support facility operations, MIS reporting, infrastructure development, project coordination, compliance management, and vendor administration across multiple locations in India. The role requires close coordination with internal stakeholders, Project Management Consultants (PMCs), contractors, and vendors to ensure timely and successful delivery of facility build-outs, refurbishment projects, and operational excellence.

Key Responsibilities

1. MIS, Reporting & Documentation

• Prepare and maintain facility MIS reports, dashboards, trackers, and monthly management reports.
• Maintaining lease repository
• Consolidate facility-related data from multiple Global locations and present actionable insights.
• Maintain project documentation, approvals, budgets, contracts, and compliance records.
• Support preparation of monthly, quarterly, and annual facility review documents.
• Track project schedules, milestones, risks, and closures.

2. Facility Build & Infrastructure Development

• Coordinate and support facility setup, expansion, relocation, and refurbishment projects across India.
• Follow up with PMCs, architects, consultants, contractors, and vendors to ensure timely project execution wherever required
• Monitor project progress, budgets, timelines, quality, and compliance requirements.
• Participate in site assessments, progress reviews, and project handovers.
• Ensure adherence to safety standards, statutory requirements, and quality benchmarks.

3. Project Coordination & Stakeholder Management

• Act as the coordination point between business teams, PMCs, contractors, procurement, finance, and facility stakeholders.
• Track project deliverables and escalate risks or delays where necessary.
• Facilitate periodic project review meetings and maintain action trackers.
• Support planning and execution of facility initiatives across locations.

4. Compliance & Audit Management

• Coordinate internal, external, statutory, client, and facility compliance audits.
• Maintain audit documentation and evidence for regulatory compliance.
• Drive closure of audit observations and corrective action plans.
• Ensure compliance with company policies, safety requirements, and facility standards.

5. Vendor & Contract Management

• Support identification, onboarding, and management of facility vendors and service providers.
• Monitor vendor performance against agreed SLAs and KPIs.
• Track contract renewals, work orders, purchase orders, and payment documentation.
• Assist in vendor negotiations and cost optimization initiatives.

Required Qualifications

• BTech, Facilities Management, Business Administration, or related discipline.

Work Experience

• Strong proficiency in MIS preparation, reporting, and data analysis.
• Ability to manage multiple projects and stakeholders simultaneously.
• Good understanding of compliance, audits, and statutory requirements.
• Expertise in vendor management and contract administration.
• Strong proficiency in MS Excel, PowerPoint, and reporting tools.
• Excellent communication, coordination, and follow-up skills.
• Strong organizational abilities with attention to detail.
• Problem-solving mindset and ability to work independently.

Benefits

NA