About this role
Office Administrator | £35,000 | Permanent | City of London | 5 days office base
A well-established financial firm is seeking an organised and reliable administrator to strengthen the team behind its London workplace. Reporting to the Office Manager, you’ll be a key part of keeping the office ticking over, whether that’s settling supplier bills, sorting out expense claims, getting new colleagues set up or arranging the occasional team get-together. This role would suit someone with a background in office support or front-desk work who is comfortable across the Microsoft 365 suite and naturally careful about getting the details right.
What you’ll do
- Support the Office Manager across a broad mix of day-to-day tasks, adapting as the workload changes
- Check, code and pay supplier bills promptly and correctly
- Help maintain clear, organised records of supplier agreements
- Match receipts to expense claims and company card spending, and submit them for approval
- Make sure new colleagues are ready to start on day one, and tie up loose ends when people move on
- Arrange social occasions and get-togethers for the team
- Monitor stationery, kitchen and other everyday supplies and reorder in good time
- Act as a friendly link between technology, building services, the front desk and teams throughout the office
- Build up a good picture of how the business fits together and who does what
- Stay on top of any required learning modules
What you’ll need
- Experience in an office support, admin or front-desk position
- Confidence using Outlook, Excel, Word and PowerPoint
- A careful eye and the habit of getting things right first time
- The ability to juggle a varied to-do list and stay organised
- An understanding of working within a regulated sector, and the sense to speak up when something doesn’t look right
- Some experience handling bills or expense claims would be useful
- A warm, easy-going manner with colleagues at every level
- A self-motivated attitude, openness to new ways of working and pride in following tasks through
Benefits
- Discretionary bonus scheme
- Generous annual leave allowance
- Enhanced pension contributions
- Season ticket Loan
- Private Medical Insurance
- Income protection
REF: JRM/225868
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