About this role
Office Manager & Executive Assistant to the COO | £50,000 - £55,000 | Permanent | City of London | 5 days office based
An established financial organisation is looking for an organised, people-focused professional to run its London office and provide light-touch EA support to the COO. You’ll keep a senior leader’s working day on track, look after supplier paperwork and billing, and manage a small front-desk team to make sure the office is a smooth, welcoming place for staff and clients. The ideal candidate will have solid office management experience alongside some experience managing diaries. The working environment is fast-paced, dynamic, and things can change at a moment's notice. As a result, we need someone that is confident and a real team player.
What you’ll do
- Manage the day-to-day running of the London premises
- Lead the front-desk team and keep client areas looking professional
- Plan seating and use of space, working with IT and facilities on desk moves and storage
- Make sure trained first-aid and fire safety volunteers are in place and known to staff
- Hold regular check-ins and appraisals, set objectives and support your team’s development
- Approve leave, monitor attendance and involve HR when needed
- Organise the COO’s schedule, screen their calls and pass on clear messages
- Write up and share meeting notes promptly
- Arrange business travel and itineraries, and process expense claims
- Keep track of supplier agreements and make sure invoices are coded and paid correctly
- Set up technology and email access for people joining or leaving the business
What you’ll need
- A strong track record as an office manager with some light touch experience supporting senior leadership
- Invoicing experience - ideally using Concur or similar
- Expert-level Outlook, Excel, Word and PowerPoint skills
- Precision in your work and excellent organisational skills
- The ability to balance executive priorities with the needs of a busy office
- Awareness of working in a regulated environment and the judgement to flag issues early
- Experience handling supplier contracts or invoices
- A trustworthy, approachable and proactive manner
Benefits
- Discretionary bonus scheme
- Generous annual leave allowance
- Enhanced pension contributions
- Season ticket Loan
- Private Medical Insurance
- Income protection
REF: JRM/225835
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