Secretary @ U.S. Coast Guard

Job Summary

This vacancy is for a GS - 0318 - 7, Secretary located in BUZZARDS BAY, Massachusetts.

Qualifications

• To qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector.
• Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.
• Examples of specialized experience include performing the following types of tasks on a regular basis.
• Preparing and reviewing correspondence and reports for accuracy and compliance with established procedures.
• Managing calendars, scheduling meetings, and coordinating appointments and events.
• Maintaining records and tracking correspondence, deadlines, and follow-up actions.
• Responding to inquiries and coordinating with internal staff, external organizations, and the public.
• Using office automation software to produce documents, spreadsheets, and publications.

NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. NOTE: Education cannot be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Major Duties

• You will serve as a Secretary and be responsible for serving as secretary and principal office assistant to the Commanding Officer, Coast Guard Base Cape Cod, providing administrative support, managing correspondence and calendars, and coordinating office activities.
• Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.
• Typical work assignments include: Prepares, reviews, and tracks correspondence and reports for accuracy, proper formatting, and compliance with established procedures.
• Maintains executive calendars, schedules appointments, and coordinates meetings, conference rooms, and command events.
• Receives visitors and telephone calls, coordinating inquiries from government officials, outside organizations, and the public.
• Prepares meeting agendas, background materials, minutes, awards, and recognition documents.
• Uses office automation software to prepare documents, spreadsheets, reports, and publications and troubleshoots routine equipment problems.
• Provides guidance on office procedures and assists leadership with sensitive information and union inquiries.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Reasonable Accommodation Information

Requirements

• All qualification requirements must be met by the closing date of the announcement.
• Do NOT include the following types of information in your resume: Social Security Number (SSN) Date of Birth (DOB) Photos of yourself (if included on your resume you will not be considered for this position) Personal information: such as age, gender, religious affiliation, etc.

Key Requirements

• Must be a U.S. Citizen.
• Must be registered or exempt from the Selective Service.
• See www.sss.gov A one-year probationary period may be required.
• To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy.
• To meet those standards, all selected applicants must undergo and successfully pass a background investigation.
• This position requires a Public Trust clearance.
• This is not a Bargaining Unit position.
• Selectee must be able to obtain/maintain a valid state driver's license.
• All Federal employees are required to have Federal salary payments made by direct deposit.

The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the HR Office. USA Hire Assessment: After submitting your application, if an additional assessment is required, you will receive an email invitation. Please note that this assessment must be completed within 48 hours of the vacancy closing date and as specified in the email.