About this role
As Executive Assistant to the Co-CEOs, you will be a key function of our CEO Office team and keep the daily operations of two Co-CEOs running: calendars, correspondence and international travel, often at short notice. You will play a pivotal role in a company that moves fast between production, customers, investors and governments. You will work closely with stakeholders from public authorities, partners and investors to ensure that every board, investor and customer meeting runs flawlessly.
Reporting to the Chief of Staff, you will support Quantum Systems in its mission to become the benchmark for mission-critical unmanned systems across air, land and maritime domains. The CEO Office of Quantum Systems: the team around the Chief of Staff that keeps the Co-CEOs’ decisions, engagements and daily operations running. Organization and logistics sit with the Executive Assistants; content and strategy with the Deputy Chief of Staff.
What is your Day to Day
Mission
- You manage the calendars of two Co-CEOs: prioritization, conflict resolution and real-time rescheduling You organize international travel, including at short notice: flights, visas, transfers, security and protocol questions You handle correspondence on behalf of the Co-CEOs: inbox, scheduling correspondence, invitations, thank-you letters You prepare and host board, investor and customer meetings on the organizational side: rooms, technology, agenda flow, guest care, catering and site visits You communicate professionally with public authorities, partners and investors in German and English You coordinate closely within the CEO Office team: weekly look-ahead and handover of briefings to the Co-CEOs You handle expenses, approvals and contracts for signature, maintain the Co-CEOs’ contacts and cover for the Executive Assistant to the CRO, COO and CFO