About this role
As Temporary Administrative Assistant in our Singapore office, you will provide daily administrative and accounting support to our APAC offices in Singapore, Sydney and Tokyo, working closely with our Finance & Control team in Europe. This is a varied, part-time role for an experienced and proactive administrative professional with a solid grasp of day-to-day accounting tasks.
- You are comfortable picking up tasks quickly, take ownership with minimal guidance and enjoy working with colleagues across different countries and time zones.
The team Our Singapore office is Green Giraffe’s hub in APAC and is licensed by the Monetary Authority of Singapore (MAS).
From Singapore, we support clients across the region on financial advisory mandates in the energy transition sector, together with our teams in Tokyo and Sydney.
You will work from our Singapore office in close collaboration with our Singapore-based Office Manager.
Your main counterparts will be our Finance & Control team in Europe, and you will also interact with our European-based HR team.
In addition, you will be in regular contact with, and provide support to, our teams in Tokyo and Sydney.
Key Responsibilities
Administrative Support (Singapore, Sydney and Tokyo) Co-manage and follow up on administrative e-mail correspondence and tasks for our 3 APAC offices Provide daily administrative support to the Singapore team, in close collaboration with the Office Manager, such as Order office supplies and help ensure the smooth running of the Singapore office Arrange flight and hotel bookings for colleagues when needed Be in regular contact with, and provide administrative support to, our teams in Tokyo and Sydney Finance & Accounting support Process employee expense claims and reimbursements Process incoming supplier invoices and record them in our accounting systems Prepare payments for approval for our three APAC offices Liaise with external accounting and corporate secretarial providers Support the Office Manager in the month-end closing process for our three APAC entities (Singapore, Sydney and Tokyo), including reviews, forecasts, cash flow updates and preparation of monthly intercompany invoices, in close coordination with the European-based Finance & Control team Audit support Support the annual audit of our Singapore entity locally, from preparation through to completion Gather, prepare and organise documentation requested by auditors Keep financial and administrative records accurate, complete and audit-ready HR Administrative Support Support the Office Manager and the European-based HR team with the onboarding and offboarding of employees in APAC Assist in preparation of the monthly payroll inputs for our three APAC entities for submission to the external payroll provider, if needed Maintain accurate and confidential employee records