About this role
- Our client is an engineering company based in Namur Belgium Jobomschrijving Bid Pipeline Management & Monitoring Maintain a consolidated and up-to-date overview of all ongoing tender opportunities (RFIs, RFQs, RFPs) across business units.
- Develop and manage a structured bid tracking system (CRM or dedicated tool) to monitor: Opportunity status Submission deadlines Key milestones Responsibilities and deliverables Ensure pipeline visibility and reporting for relevant stakeholders.
- Proactively identify and escalate risks related to bid timelines or deliverables to Area Sales Managers and the Head of Sales.
- Bid Coordination & Planning Collaborate closely with Area Sales Managers during the preparation of each tender response.
- Coordinate bid activities and allocate tasks among internal contributors.
- Manage communication and information flow between stakeholders involved in the proposal process.
- Monitor progress against agreed schedules and actively follow up on outstanding contributions.
- Ensure adherence to submission deadlines and internal governance requirements.
- Proposal Development & Content Management Draft and manage common, corporate, and cross-functional proposal sections, including: Company presentations References and case studies Qualifications and certifications Compliance documentation Structure, edit, format, and harmonize proposal content in accordance with customer requirements and tender specifications.
- Ensure consistency, quality, and professionalism across all bid documents.
- Maintain and continuously improve the bid knowledge library, including: Templates Standard responses Project references CVs Certifications Supporting documentation Commercial Support Support commercial presentations and bid defense meetings when required.
- Assist sales teams in preparing customer-facing proposal materials.
- Contribute to improving bid processes, methodologies, and best practices.
- Market Intelligence & Qualification Conduct ongoing monitoring of tender opportunities and procurement platforms.
- Support bid qualification activities by gathering and organizing relevant information.
- Monitor market developments and customer requirements to enhance proposal competitiveness.
- Provide insights and recommendations to improve future bidding strategies.
- Experience Proven experience in bid management, proposal management, tender coordination, or a similar commercial support role.
- Experience managing public and/or private sector tenders.
- Demonstrated ability to coordinate multiple deadlines and stakeholders simultaneously.
- Experience working in a fast-paced, deadline-driven environment.
- Skills & CompetenciesTechnical Skills Strong proposal writing, editing, and document management skills.
- Experience with CRM systems and bid management tools.
- Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Excellent document formatting and presentation capabilities.