About this role
Stellendetails- Ort: Mainz- Verfügbarkeit: ab sofort- Option auf Übernahme: ja- Vertragsart: unbefristet- Beschäftigungsart: Arbeitnehmerüberlassung- Arbeitszeit: Vollzeit- Vergütung: 55.000 - 60.000 EUR brutto p. a.Für wen suchen wirFür unseren Kunden, ein renommiertes Unternehmen der pharmazeutischen Industrie in Mainz, suchen wir ab sofort einen Executive Assistant (m/w/d) in Vollzeit.
Das bringen Sie mit- Bachelor's degree in Business Administration, Communications, Management, or a related discipline preferred- Equivalent combination of education and relevant executive support experience may be considered- 5+ years of experience providing administrative and executive support to senior leaders in a complex corporate environment for example, in a role as an Executive Assistant (m/w/d)- Experience supporting Vice President, Senior Vice President, or equivalent executive-level leaders preferredand proven experience managing complex calendars, international travel, executive meetings, and high-priority business activities- Experience working across multiple functions and interacting with senior internal and external stakeholders as well as with handling highly confidential and sensitive information with discretion- Exceptional organizational and prioritization skills with the ability to manage competing priorities and deadlines and strong written and verbal communication skills- Excellent stakeholder management and relationship-building capabilities and high degree of professionalism, judgment, discretion, and confidentiality- Ability to anticipate needs, identify issues proactively, and implement solutions independently- Strong attention to detail and commitment to accuracy- Advanced proficiency in Microsoft Office 365 applicationsDer Job- Provide dedicated executive support to assigned senior leaders by proactively manage complex calendars, schedules, and competing priorities- Coordinate domestic and international travel arrangements, including detailed itineraries, logistics and organize leadership meetings, workshops, town halls, and business events- Prepare meeting agendas, presentation materials, reports, briefing documents, and executive correspondence as well as track actions, decisions, commitments, and follow-up activities arising from leadership meetings- Act as a key coordination point between the executive, leadership team members, and internal and external stakeholders and support effective communication and information flow across teams, functions, and leadership forums- Manage confidential, sensitive, and business-critical information with the highest level of discretion and prioritize incoming requests and correspondence, ensuring timely handling and appropriate escalation when required- Coordinate departmental planning activities, leadership offsites, and organizational events and support budget administration, purchase orders, expense management, and related operational processes as applicable- Identify administrative and operational efficiencies and contribute to continuous process improvement and anticipate potential scheduling conflicts, operational risks, and business needs and proactively develop solutions- Maintain accurate records, documentation, and executive business files and build effective working relationships with stakeholders across all organizational levels to support business objectives- Ensure administrative and operational activities are executed in accordance with company policies, procedures, and established ways of workingVorteile- attraktive Vergütung von 55.000 - 60.000 EUR brutto p. a.- persönliche und wertschätzende Betreuung durch unsere Niederlassung- bis zu 30 Tage Urlaub- Urlaubs- und Weihnachtsgeld- flexibles Zeitwertkonto- betriebliche Altersvorsorge oder vermögenswirksame Leistungen- 150 Euro Prämie bei erfolgreicher Empfehlung „Mitarbeitende werben Mitarbeitende“- exklusive Rabatte über Mitarbeitervorteile.de (z. B. bei Zalando, IKEA, HelloFresh!, u. v. m.)- Zuschuss nach 9 Monaten, z. B. für Jobticket, Dienstrad und KantineSonstiges- Einsatz vorerst befristet für 12 Monate mit Option auf Verlängerung und Übernahme- Vollzeit: 40,00 Std./WocheKontaktinformationenHerr Sascha WittigOffice Events P & B GmbHFreseniusstraße 2965193 WiesbadenTelefon: +49 611-97164580E-Mail: [email protected]