About this role
Job Title: Data Systems (PEIMS) Clerk
Exemption Status: Nonexempt/At- Will
Reports to: Principal
Pay Grade: D5
Dept./School: Assigned Campus
Calendar Days: ES 208
Primary Purpose
Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Qualifications
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Ability to use software to develop spreadsheets and databases, and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to meet established deadlines
Above average oral and written communication skills
Job training with Information Services on PEIMS and computer skills is required
Experience
Three years data entry experience preferred
Three years clerical experience
Major Responsibilities and Duties
Records and Reports
- 1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
- 2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
- 3. Assist parents, students, and faculty with questions regarding student attendance.
- 4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
- 5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
- 6. Keeps informed of and complies with state and district policies and regulations.
Other
- 7. Assist in campus office as needed.
- 8. Participates in training sessions, faculty meetings, and special events, as required.
- 9. Maintain confidentiality.
- 10. Follow district safety protocols and emergency procedures.
- 11. Perform other job-related duties as assigned by the campus principal or designee.
Supervisory Responsibilities
None
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.
An Equal Opportunity Employer