About this role
This is a substitute position
Hours may vary based on operational need
Position Summary
Under the direction of the Accounting Supervisor and/or Director of Fiscal Services, the Substitute Business Services Clerk will provide clerical, administrative, and general accounting support to the Business Services Department. This position will assist with daily operations, processing documents, maintaining records, and supporting department staff to ensure work is completed accurately and in a timely manner.
Essential Duties and Responsibilities
- Provide general clerical and administrative support to the Business Services Department.
- Assist with reviewing, organizing, processing, and maintaining financial documents and records.
- Perform data entry and update information in district systems.
- Review documents for accuracy and completeness.
- Assist with filing, scanning, copying, and organizing department records.
- Respond to inquiries from district staff, vendors, and other departments as needed.
- Assist with tracking and processing paperwork to meet established deadlines.
- Maintain confidentiality of employee, financial, and district information.
- Communicate and collaborate with department staff to support daily operations.
- Perform other related duties as assigned.
Knowledge, Skills, and Abilities
- Basic knowledge of general office procedures and practices.
- Ability to use computers and common office software, including Microsoft Excel, Word, and email.
- Strong organizational skills and attention to detail.
- Ability to follow written and verbal instructions.
- Ability to prioritize assignments and meet deadlines.
- Strong communication and customer service skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Environmental Conditions
- Indoor office
- Temperature – normal climate
- Ability to sit for extended periods of time
- Ability to see and read, with or without vision aids
- Ability to hear and understand, speak at normal levels
- Ability to communicate so others will clearly understand normal conversation
- Ability to bend, twist, kneel and stoop
- Physical dexterity, with the ability to operate computer keyboard and other office machines
- Physical ability to lift, carry, push, pull up to ten pounds on a regular basis and up to 40 pounds occasionally
- Ability to reach in all directions