About this role
WORK YEAR
40 hrs per week 52 weeks per year (Non-Union)
POSITION SUMMARY
The Confidential Secretary to the Director of Human Resources provides comprehensive administrative, operational, and confidential support to the Director of Human Resources and the Human Resources Department. This position requires a high degree of organization, initiative, discretion, and independent judgment in managing daily operations, maintaining personnel records, preparing data reports and presentations, coordinating staffing activities, and supporting employee relations matters. The position serves as a key liaison between Human Resources, Payroll, school administrators, employees, and the School Committee.
GENERAL STATEMENT OF DUTIES
- 1. Maintain the Director of Human Resources' calendar
- 2. Serve as the point of contact for the Director of Human Resources both in person and by phone
- 3. Independently prepare data reports using district software programs, analyze data, draft reports and presentations
- 4. Proctively and independently maintain files and records
- 5. Work directly with the payroll department with position control management
- 6. Draft and organize documents for monthly and special School Committee meetings
- 7. Draft and organize non-union employment contracts and expiration dates
- 8. Have a deep understanding of WTU and WISE contracts
- 9. Maintain grievance documents
10.Track teacher tenure status and supervisor notifications
11.Confidentially support the Director of Human Resources with internal investigations
12.Support the Secondary Office and school sites with Appendix B postings
13.Organize staffing needs as they relate to layoff and involuntary transfers
14.Job Fair management for both WTU and WISE
15.Assist the Director in management of the budget
16.Draft letters and correspondence for the Director
17.Verification of Employment
- 18. Point of contact for Visitors
19.Other duties as identified by the Director
MINIMUM REQUIREMENTS FOR APPLICATION
Candidates should possess a high level of secretarial skills including the ability to develop an effective working relationship with professional staff, the public and the community. Candidates should be highly organized and able to handle a fast paced office environment. Candidates must be able to handle confidential data and material with utmost discretion, communicate clearly and concisely, both orally and in written form with minimum direction, and perform duties with an awareness of all school department collective bargaining agreements, policies and procedures.
Candidates should also possess the ability to readily understand and carry out directions, both oral and written. Candidates must be digitally literate with school department software programs, including but not limited to Microsoft Office, Google, Alio. Candidates must be able to learn additional software programs unique to the human resource office.
EDUCATION
Such as may be gained through graduation from a senior high school or equivalent (GED). Graduate of business of secretarial college and at least five years experience as a private secretary preferred.
WARWICK PUBLIC SCHOOLS DO NOT DISCRIMINATE ON THE BASIS OF AGE,
SEXUAL ORIENTATION, RACE, RELIGION, NATIONAL ORIGIN, COLOR, OR
DISABILITY IN ACCORDANCE WITH APPLICABLE LAWS AND REGULATIONS.